Administrative Assistant Jobs

SUMMARY: Serves as program assistant performing data collection, computation, interpretation, and presentation. Provides office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspenses, creating briefing charts, and development/tabulation of spreadsheets.

UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES:

• Composite Health Care System (CHCS)
• Defense Medical Human Resources System (DMHRSi)
• Air Force Education and Training Management System (ETMS)
• Automated Time Attendance and Production System (ATAAPS)
• Government Travel Card (GTC)
• Knowledge Exchange Access/VPN/Vector Checks
• Armed Forces Longitudinal Technology Application (AHLTA)
• Third Party Collection System (TPOCS)
• Military Health System GENESIS (MHS GENESIS)
• Defense Enrollment Eligibility Reporting System (DEERS)

PERFORMANCE OUTCOMES:

• Inputs, reviews and analyzes all MTF personnel Data in DMRSi and ATAAPS for accuracy and compliance.
• Thoroughly interprets and applies guidelines for MSA, TPC, MAC, TPOCS programs for all functional requirements and notifies government supervisor of issues, problems, and guidelines changes.
• Perform miscellaneous administrative duties to include, but are not limited to: Resource Management In and Out processing of all Medical Staff members, Safety Monitor, Assisting the Training Manager, creating and maintaining Appointment Letters in accordance to the Tongue and Quill, SharePoint, maintenance of DD577?s, Records Management, Government Travel Card program support, Supply Clerk, Mail, DDPE Equipment Clerk, and/or any other administrative duties as requested by the government supervisor.
• Establishes, monitors, and manages suspense dates and brings to PM?s attention any conflicts in schedule.
• Composes, proofreads, edits and tracks complicated reports that may be in multiple computer software formats. Works with the PMs to determine format, content, charts, and supporting documentation required to meet higher headquarters or other DoD requirements.
• Collects and obtains data from multiple sources; compiles data for review and interpretation.
• Educates and documents medical group personnel and staff members annually regarding the TPC Program in accordance with DHA-PM 6015.01, Military Medical Treatment Facility Uniform Business Operations.
• Develops and maintains positive working relationships with co-workers and customers by being timely and maintaining a pleasant positive attitude. Participates actively in accomplishing organizational/flight goals doing one?s own share willingly. Acknowledges and works through conflict in a productive way; shares concerns and differing opinions in a constructive, positive way.
• Implements programs awareness, develops marketing for diverse groups, trains and educates staff and beneficiaries, identifies and collects insurance information, works in conjunction with Staff Judge Advocate (JA) to file and reconcile claims, develops monitoring progress tools/reports, closely interacts with government supervisor, maintains DMRHSi, ATAAPS, ETMS, Third Party Collection Program (TPC) Medical Services Account Office (MSA), Medical Affirmative Claims (MAC) and TPOCS programs and databases and reports to MTF Leadership.
• Composes, proofreads, and edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.
• Works with Air Force Materiel Commander (AFMC), Air Staff, JA, and/or associated contractors to ensure compliance of all programs under UBO.
• Contact for the program office, field unit and the PMs, responsible for the receipt, control, logging, safekeeping, and necessary action on program related sensitive materials.
• Develops and distributes critiques and surveys soliciting feedback from customers, users, annual conference attendees and field offices.
• Analyzes data and provides reports. Evaluates data for trends, tracking short- and/or long-term tendencies. Provides statistical insight and review of this data for use by PMs in refining programs and developing conference agenda.
• Assists government personnel with Data Quality (DQ) functions.
• Assists working groups in planning and preparation of projects. Provides technical assistance with computer programs, data collection and compilation, and presentation methods.
• Maintains and updates the program continuity books on an annual basis.