Administrative Assistant - Internal Finance Dept

• Serve as a liaison for the department and multiple committees, departments, and initiatives.
• Field phone calls and emails, take requests for meetings and coordinate various aspects of interdepartmental communication as necessary.
• Coordinate calendaring, scheduling and meetings using MS Outlook and MS Teams. Be the gatekeeper of the department.
• Maintain confidential information across different levels of the Firm.
• Assist with travel arrangements of the department when necessary.
• Draft agendas, correspondence, presentations, reports and announcements.
• Effectively prioritize events, appointments, meetings, deadlines and presentations for the department.
• Assist with other administrative duties, including but not limited to other department support, miscellaneous filing, mass mail merges, etc. as needed.

• Communicate in a professional manner with all levels of the Firm.
• Strong project management, organizational and analytical skills.
• Must possess a high degree of discretion and maintain confidentiality when handling sensitive information, such as financial data, firm strategy, compensation, legal matters, and other confidential information related to the firm and its clients.
• Minimum of 3 years of experience as an Executive Assistant, preferably supporting a team or department.
• Excellent organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Maintain support hours that are flexible to California and Arizona time differences.
• Strong communication and interpersonal skills, with the ability to work with a broad array of personalities.

The hourly pay range for this position is $33.65 - 38.45 plus applicable overtime.

Applicants must be authorized to work in the United States. This position is not eligible for sponsorship and we do not sponsor applicants for work visas. It is our policy and intent to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital status, sexual orientation, age, national origin, disability, or medical condition as defined in state and federal laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.