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Administrative Assistant Ii | Remote #: 23-13009

Company

TalentBurst, an Inc 5000 company
Address Boston, MA, United States
Employment type CONTRACTOR
Salary
Category Staffing and Recruiting
Expires 2023-08-26
Posted at 9 months ago
Job Description


Job Title: Administrative Assistant II


Duration: 1+ Month (possible extension)


Location: Boston, MA (100% Remote)


Work Duration: 35 hours/week


Job Details


  • Participates in proctoring exams. Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course websites, producing seating charts, updating class lists, etc.
  • Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings.
  • Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner.
  • Coordinates complex travel arrangements.
  • Orders office supplies.
  • Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty.
  • Intermediate or better proficiency in MS Office, and willingness to learn the Client systems, is required.
  • Sets up and administers systems and processes for a department.
  • Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research.
  • Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations.
  • Prepares itineraries and documents to facilitate faculty travel.
  • Supports faculty when they are teaching, including preparing handouts for class, coordinating arrangements for class visitors.


Required


  • Demonstrated ability to work as a member of a team in collaboration with a wide range of people, from administrative staff to faculty.
  • Demonstrated excellent written and oral communication skills.
  • Proficiency with Microsoft Office applications is required.
  • Excellent attention to detail is required to respond effectively to varied and complex tasks.
  • Bachelor's degree in social sciences/public health or related field preferred.
  • Ability to work with autonomy and use discretion and sound judgment.
Job #: 23-13009