Administrative Assistant - Remote | Wfh

We are a forward-thinking academic private practice dedicated to providing exceptional eye care and unparalleled patient service. Our commitment to both elevating the patient experience and advancing academic medicine drives our pursuit of excellence. We firmly believe that by combining rigorous scientific inquiry with unwavering patient satisfaction, we can deliver the highest standard of medical care.
Position Summary
Are you a proactive, motivated individual? Join us as an Administrative Assistant (Admin Assistant) and become an integral part of our team. Reporting directly to our Chief Executive Officer (CEO), you will play a crucial role in ensuring the smooth functioning of our operations. Your responsibilities will encompass various clerical tasks, from schedule management and document scanning to database organization, communication handling, and more. We're seeking someone proficient in office software, detail-oriented in data entry, and skilled in time management, multitasking, and organization. Familiarity with our services and prior administrative experience are advantageous.
Key Responsibilities
Collaborate closely with the CEO and leadership team to oversee daily business operations
Handle incoming and outgoing mail efficiently
Facilitate remote deposits and manage financial documentation
Scan and forward mail to relevant departments
Assist in sending checks for co-management fees
Provide administrative support to senior leadership
Manage correspondence and emails from clients, customers, employees, and contractors
Contribute to ongoing projects and initiatives
Fulfill other administrative duties as assigned
Work Environment
You will operate in a professional medical office environment, utilizing standard office equipment such as computers and telephones.
Physical Demands
This role involves desk work, occasional movement around the office for interactions with colleagues, and utilization of office equipment.
Position Type and Schedule
This is a part-time, non-exempt position with variable working days and hours. Currently, two to three days per week are required.
Qualifications
High school diploma or equivalent; college students are encouraged to apply
1 Year Of Administrative Assistant Or Relevant Experience Preferred
Strong verbal and written communication skills
Excellent time management abilities
Bilingual Spanish skills are a plus
Comfortable working in a fast-paced environment
Work Authorization
All candidates must be authorized to work in the USA.
AAP/EEO Statement
We are committed to diversity and equal opportunity. Applicants are considered based on their qualifications, without regard to veteran status, race, religion, sex, national origin, age, disability, genetic information, or any other protected category under applicable laws.
Additional Information
Please note that this job description is not exhaustive and may evolve to meet the needs of our dynamic workplace.
If you require further assistance or adjustments related to the application process, please let us know. We look forward to welcoming you to our team!
Employment Type: Full-Time
Salary: $ 19.00 25.00 Per Hour