Administrative Assistant- Hr Jobs

Description
Job Summary:
Southern Company Gas is hiring an Administrative Assistant to work directly with the Human Resources department. We are looking for an individual who is efficient, confidential and comfortable working with all levels. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and very organized.
The Administrative Assistant provides administrative support to HR Delivery, Labor, Talent Development & Diversity, Inclusion & Equity. The individual in this role will provide seamless execution of tasks and administrative support including managing calendars, meeting preparation, planning meetings and events (procure location, invite attendees, set-up, scheduling, catering, clean-up, etc), preparing materials, processing expense reports, handling time entry, handling travel arrangements, maintaining office supplies, be the liaison between HR and HR Direct/Payroll for entries such as position changes, compensation changes, awards, and various reports needed in the department. and handling other tasks on behalf of the department, as needed. This position will support several HR leaders and their respective staff.
The Administrative Assistant must demonstrate a high level of integrity, professionalism and confidentiality, handling sensitive information with tact, discretion and judgment. A high degree of responsiveness and independent judgment is required to plan, prioritize and organize in a fast-paced, rapidly changing environment.
Functional Expertise

• Process purchasing card activities; reviews and reconciles purchasing card expenses; enters PeopleSoft Financials for payment processing.
• Answers phones for the HR Department and filters to the appropriate resource for handling.
• Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)
• Ensure compliance with federal, state and local regulations concerning employment, company policies that affect employment and employee discipline.
• Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)
• Manage calendars of leadership team

Business Acumen

• Develop, review, and implement internal processes and ensure continuous improvement
• Perform timely exit interviews and record data to be analyzed for retention purposes.
• Support project planning by providing accurate estimates and status reports and meeting deliverables
• Provide coordination and project support around various Talent Development, D&I and HR Delivery initiatives and deliverables for meetings and programs set-up, break-down and execution.
• Work with managers and employees to provide any and all administrative support.
• Assist with employee new hire orientation and other training programs
• Plans and coordinates logistics for department meetings and special events.

Engagement

• Must communicate essential information in a timely manner and effectively use internal resources as a communication channel
• Excellent interpersonal and communication skills and the ability to effectively engage individuals at all levels inside and outside the company
• Appropriately handles sensitive information with tact and discretion
• Processes confidential information and maintains strict confidentiality

Driving Results

• Demonstrated ability to achieve results through teamwork with other managers/departments
• Update and maintain the Employee Relations SharePoint site
• Respond to employee queries and concern in timely manner.

Required
Education, Certifications/Licenses:

• High School Diploma or GED or GED equivalent

Preferred: Associates in Business, Human Resources, or related field
Required
Related Work Experience:

• At least 2 years of administrative assistant or clerical experience. Experience planning and organizing meetings, coordinating catering and event preparation.

Required
Specific Skills & Knowledge:

• Technical Skills: Intermediate proficiency in MSWord, MS Excel, PowerPoint, SharePoint
• Good time management, judgment and discretionary skills.
• Demonstrated ability to effectively plan and manage all levels of coordination for meetings, programs and off-site events
• Excellent coordination and event planning skills
• Demonstrated experience taking initiative and developing and sharing ideas and solutions
• Demonstrated ability to handle information in a sensitive and confidential manner.
• Ability to multi-task and manage competing priorities
• Excellent written and oral communication; ability to communicate across various levels within an organization
• Ability to develop intermediate level presentations
• Ability to quickly establish relationships within an organization

Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.
Southern Company (NYSE: SO) is a leading energy company serving 9 million customers through its subsidiaries as of Jan. 1, 2019. The company provides clean, safe, reliable and affordable energy through electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company serving wholesale customers across America, a leading distributed energy infrastructure company, a fiber optics network and telecommunications services . Southern Company brands are known for excellent customer service, high reliability and affordable prices below the national average. For more than a century, we have been building the future of energy and developing the full portfolio of energy resources, including carbon-free nuclear, advanced carbon capture technologies, natural gas, renewables, energy efficiency and storage technology. Through an industry-leading commitment to innovation and a low-carbon future, Southern Company and its subsidiaries develop the customized energy solutions our customers and communities require to drive growth and prosperity. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and govern our business to the benefit of our world. Our corporate culture and hiring practices have been recognized nationally by the U.S. Department of Defense, G.I. Jobs magazine, DiversityInc, Black Enterprise, Forbes and the Women's Choice Award. To learn more, visit www.southerncompany.com.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Field: Administrative & Clerical
Job Type: Standard
Primary Location: Georgia-Metro Atlanta-Atlanta
Operating Company: Southern Company Gas
Job Type: Standard
Travel (Up to...): No
Union Covered: No
Work Location(s):
AGLR Corporate Office - 10 Peachtree Place NE (10AtlantaCODE)
10 Peachtree Place NE
Atlanta, 30309
Req ID: 1472000000