Administrative Assistant, Citi Private Bank Orange County

The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
• Responsible for general administration duties as necessary
• Liaises with IT helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams
• Develops and maintains presentation, organizational charts and other material pertaining to internal organization and structure
• Handles incoming calls; responds to inquiries
• Prepares and submits expense claims in a timely manner
• Directly supports a Business Manager
• Supports the departmental records management process in line with regional policy and guidelines
• Securely manages confidential, strategic, personal, and business critical information
• Liaises with wider global Citi businesses and senior business leaders within the region and globally
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Coordinates departmental off-sites, regional team meetings/conferences etc.
• Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail oriented
• Proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills

Education:

• Bachelor's/University degree or equivalent experience