Register
Recruit Create CV
Unfortunately, this job posting is expired.
Don't worry, we can still help! Below, please find related information to help you with your job search.
Related keywords
Some similar recruitments
Assistant Independent Ombudsman (Aio)
Recruited by Texas Health and Human Services 7 months ago Address Denton, TX, United States
Administrative Professional Jobs
Recruited by AE Realty 7 months ago Address San Antonio, TX, United States
Hvac Assistant Supervisor Jobs
Recruited by Harris County 8 months ago Address , Houston, 77002 $77,002 a year
Laboratory Technical Assistant - Histology - M-F 7:30Am-4:30Am
Recruited by MD Anderson Cancer Center 8 months ago Address , Houston, 77030, Tx
Ombudsman I Jobs
Recruited by Texas Health and Human Services 8 months ago Address Austin, TX, United States
Administrative Professional Ii - Department Of Medicine
Recruited by National Jewish Health 9 months ago Address Denver Metropolitan Area, United States
Customer Services Professional 1 - Irving, Tx, 75063
Recruited by eStaffing Inc. 10 months ago Address Irving, TX, United States
Program Coordinator 1 Jobs
Recruited by City Of Edinburg 10 months ago Address Edinburg, TX, United States
Supervisor - Histology Jobs
Recruited by Inform Diagnostics - A Fulgent Genetics Company 10 months ago Address Irving, TX, United States
Research Assistant 1 Jobs
Recruited by Baylor Scott & White Health 10 months ago Address , Dallas, 75246, Tx
Buying Professional 1 Jobs
Recruited by eStaffing Inc. 11 months ago Address Houston, TX, United States
Scientific Administrative Assistant Jobs
Recruited by Primary Services 11 months ago Address Houston, TX, United States
Histology Technician Candidate- Histology
Recruited by Mayo Clinic 11 months ago Address , Rochester, 55905, Mn $21.22 - $30.62 an hour
Administrative Specialist 1 (Administrative Coordinator) (1 Remote And 1 Hybrid Position)
Recruited by Public Employees Retirement System 11 months ago Address , Tigard, Or $3,022 - $4,465 a month
Pk/Head Start Instructional Assistant
Recruited by PSP CISD 11 months ago Address , Stinnett, 79083, Tx
Histology Technician Jobs
Recruited by Westlake Dermatology 11 months ago Address , Austin, 78746, Tx $25 - $30 an hour
Clinical Histology Technician - Histology - Days
Recruited by MD Anderson Cancer Center 1 year ago Address , Houston, 77030, Tx
Histology Technician Jobs
Recruited by University of Maryland Medical System 1 year ago Address , Towson, Md
Program Management Consultant 1 (Gta)
Recruited by State of Georgia 1 year ago Address , Atlanta, 30334, Ga
Quality Assurance Assistant - Histology
Recruited by Mayo Clinic 1 year ago Address , Rochester, 55905, Mn $21.21 - $30.11 an hour

Administrative Assistant 1 Jobs

Company

University of Washington
Address , Seattle, 98195
Employment type
Salary $3,240 - $3,907 a month
Expires 2023-10-14
Posted at 8 months ago
Job Description

ADMINISTRATIVE ASSISTANT 1



Req #:
225504

Department:
OFFICE OF ENROLLMENT MANAGEMENT

Job Location:
Remote/Hybrid, Seattle Campus

Posting Date:
08/09/2023

Closing Info:
Closes On 08/22/2023

Salary:
$3240 - $3907 per month

Other Compensation:

Union Position:
Yes

Shift:
First Shift

Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs.


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

We have an outstanding opportunity for an Administrative Assistant 1.

Under the supervision of the Associate Director for Employee Relations in the Executive Office of the President and Provost, the Administrative Assistant provides administrative and operational support to the Office of Enrollment Management, in the areas of communications and correspondence; procurement and front-end office operations; and special projects. This position is expected to work closely and collaboratively with members of the Enrollment Management (EM) department to ensure seamless support and smooth operations for all EM units, which includes the following offices:

  • Office of the University Registrar

  • Office of Student Financial Aid

  • Office of Admissions

  • International Student Services


    • DUTIES AND RESPONSIBILITIES

    Enrollment Management Operations:

  • Manage front ofice business operations - maintaining and ordering supplies and equipment; submitting and maintaining IT equipment inventory, surplus, and facilities work requests; and similar project and procurement management.

  • Serve as building coordinator for Schmitz Hall, managing building access, coordinating key requests, serving as liaison with UW Facilities, and managing building-wide communications related to facilities work. Submits facilities work requests on behalf of the EM offices. Partners with individual EM office designees as appropriate for specific EM office needs.

  • Proactively maintain and update EM’s directory listings (printed and web-based)

  • Initiate frequent and open communication within the office on issues, project statuses, process improvements, etc.

  • Updates general signage and notifications throughout Schmitz Hall common areas (i.e., COVID masking updates, building access hour changes, etc.)

  • Perform short term special projects as requested and other duties as assigned.


    • Enrollment Management Administrative Support:

  • Support day-to-day records retention of EM documents; scan, organize, and file documents in accordance with internal Executive Office file structure and in compliance with UW records retention policy.

  • Coordinate, manage and maintain the EM's conference room spaces, including set-up of conference calls, arranging for audio-visual equipment, and resetting room layouts after each meeting.

  • Serve as point-person/liaison for meeting and conference technology needs.

  • Provide support to Admissions team during high mail volume season (application cycle, etc.).

  • Manage leased copier (if there is one) and document shredding services.

  • Manage EM incoming mail, correspondence, and deliveries.


    • Requirements include:

  • High School/GED AND one year of office clerical support experience OR equivalent education/experience.


    • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desired:

    • Demonstrated ability dealing with sensitive information and maintaining confidentiality.
    • Proficiency in Windows and Microsoft Office.
    • Appreciation of, a sensitivity to, and respect for a diverse academic and professional environment, inclusive of students, faculty, and staff of many social, economic, cultural, ideological, racial, and ethnic backgrounds.
    • Ability to remain composed during crisis and provide excellent customer service under all circumstances.
    • Experience in composing, editing written correspondence and complex documents including but not limited to: merging and sorting, integrating text with graphics, spreadsheets and data base files, upload/downloading, etc.
    • Experience or familiarity with the University of Washington and/or higher education administration
    • Excellent organizational, time management, and interpersonal skills, including strong attention to detail. Must be able to manage competing priorities in a fast-paced, high-profile environment.
    • Working knowledge of communications technology tools and other resources (AV equipment, Skype, Zoom, Google Drive, SharePoint).
    • Excellent communication skills, both written and verbal.

    Working Environmental Conditions:

    • Position is onsite a minimum of three workdays a week and in an open office environment.


    Application Process:

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.