Administrative Assistant – Blackrock Global Markets

About this role

What team will you be on?

BlackRock is recruiting for a dynamic Administrative Assistant for the Global Trading and Global Markets Relationship Management groups, within the BlackRock Global Markets (BGM) platform. This position is based in our New York office. We are looking for a great teammate with a positive attitude, deeply motivated, has an interest to keep learning and growing, as well as being very organized.

What will you be doing?

• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur
• Provide back- up coverage for team members; Represent the team by greeting visitors and guests and answering multiple phone lines
• Organize and handle logistics for internal/external meetings, team events, strategy sessions, and conferences (securing conference rooms, placing catering orders, registering guests and ordering office supplies)
• Use Microsoft Word, Excel, and PowerPoint to produce presentations and regular reporting responsibilities
• Provide support in the organization and compilation of materials for various committees and meetings
• Processing Gifts & Entertainment records and Expenses using Concur and G&E System
• Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.
• Build and maintain good business relationships with executives and administrative staff across the organization

What we are looking for:

• Experience in a dynamic corporate environment supporting several leaders or a team with a global remit in a fast paced environment – financial services industry is a plus
• Proficiency working with automated expense tracking and online travel; experience using Concur preferred
• Bachelor’s degree
• Enthusiastic, hardworking, confident and have a positive attitude
• Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics
• Organized, responsive and can communicate with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure
• Minimum of seven years of professional / corporate or administrative experience preferred
• A collaborative teammate, deeply motivated, inventive, and organized
• Experience in roles that work with external clients and executive management

For New York City only: The salary range for this position is $70,000 – $110,000 which is the equivalent of $33.65 – $52.88 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. Some business groups may require more time in the office due to their roles and responsibilities. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.