Administrative And Hr Coordinator

About Operation Food Search: Founded in 1981, Operation Food Search is a hunger relief organization that provides food, nutrition education and innovative programs in order to reduce food insecurity and increase equitable access to food. We serve 200,000 people every month through a network of 330 partners in 42 counties in Missouri and Illinois. We use a combination of immediate food assistance and supportive services, while also working on long-term solutions and systemic changes to help solve the problem of hunger. Our Mission is to heal hunger with innovative and collaborative solutions that provide food today and help create a hunger-free tomorrow. Our Vision is a region where everyone has equitable access to the food they need to lead healthy lives. Our Goals are to: Meet the immediate need for food for children, individuals and families by providing high-quality nutrition through our distribution network. Empower long-term skills through nutrition education and by teaching how to shop and prepare healthy food on a budget. Champion change through advocacy and innovative programs and by addressing systemic inequities. For more information about OFS, please visit our website at . Position Summary: The Administrative and HR Coordinator will perform administrative functions to support the Chief Executive Officer, Chief Financial Officer, Chief Development Officer and work with the HR Manager to perform and lead various HR functions. Essential Functions: HR Duties: Employee Life Cycle Management: Responsible for duties related to attraction, recruitment, onboarding, development, retention and separation of all current and potential employees Strategize and conduct recruitment efforts to encourage diverse candidates Coordinate orientation and IT set up Ensure all tasks and verifications are completed for all employees Assist with the review process Coordinate the offboarding process HRIS Administration Maintain required documentation in the HR system as well as in OneDrive Update and maintain employee files in the HR system and on OneDrive Ensure required certifications, IDs and other required documentation are up to date and on file Employee Engagement: Work with the social committee to plan functions and celebrations Coordinate tasks related to awards, recognition, and bereavement Benefit Administration: Assist HR Manager with benefit administration at open enrollment and throughout the year Update benefit pricing and options in the benefit admin system Ensure benefits are updated with each vendor Answer employee benefit questions and send employee documentation when able Reconcile benefit invoices DEI Efforts: Engage in strategic planning and coordination of DEI efforts within the organization Create and manage monthly DEI activities and education along with the HR Manager and DEI Committee Other Duties: Process unemployment claims Create documentation for trainings and SOPs Coordinate internal and external meeting set up CEO Support: Provide administrative assistance for the CEO including coordinating and scheduling meetings and providing other calendar support , assisting with special projects, producing/editing/ filing reports and documents, collecting/preparing information for meetings with staff and outside parties and following up on action items, and other duties as needed Assist with credit card and mileage reports Provide assistance related to the OFS Board of Directors, including communication with the board; preparation of board candidate folders, onboarding materials, and meeting materials; provide board meeting follow-up as needed Assist with email inbox, including responding to select messages and/or re-directing emails, requests, etc. to other appropriate staff members and follow up for completion CFO Support: Act as backup for payroll processing Serve as backup for front desk Scan various paperwork into OFS systems Manage office supply inventory and communicate ordering needs to Front Office Administrator Process daily vehicle log Count program cash monthly CDO Support: Serve as backup for thank you letter process including printing, signatures, mailings, etc. Help coordinate tax credit application tracking and submission Serve as backup for donation and Weblink processing Schedule meetings Assist with credit card and mileage reports Provide special events support Education and/or Experience: Bachelor's or associate degree in Business Administration or Human Resources or equivalent education and experience 1 or more years of HR experience in benefits, payroll and talent acquisition and retention preferred 2-3 years of administrative experience required Knowledge, Skills and Abilities: Ability to work efficiently under tight deadlines and effectively manage multiple projects Relationship building skills Excellent interpersonal skills and ability to demonstrate personal flexibility High professional standards regarding integrity and confidentiality Excellent verbal and written communication skills Exceptional attention to detail Possession of a strong work ethic, a passion for the OFS mission, and a high level of cooperative spirit to work as a member of a team Proficiency in using Microsoft Suite including Outlook, Excel, Word and PowerPoint Special Requirements: Occasional travel required for meetings, events, and conferences Flexibility in working hours for occasional special events after-hours or weekend activities Willingness to volunteer for other OFS duties that don't fall under regular job duties Working Conditions and Physical Demands: Sedentary inside office work with limited exposure to weather conditions Benefits - FT Positions Medical, dental and vision coverage HRA and FSA 401(k) retirement plan Vacation and sick time, paid holidays Short and long-term disability insurance Company paid term life and AD&D insurance Voluntary employee paid term life and AD&D insurance Employee assistance program Wellness support Potential for student loan forgiveness, if qualified To Apply: Please submit your application and include your resume at Location: 1644 Lotsie Blvd., Overland, MO 63132 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.