Hybrid Executive Assistant To Ceo Jobs

Coordinate complex calendars and schedules for the CEO, optimizing time management and facilitating efficient workflow.

Coordinate and handle correspondence with vendors and various business partners, ensuring effective relationship management.

Skillfully prioritize daily tasks to ensure smooth operations and minimize interruptions, thereby upholding business continuity.

Proficiently manage expense reports and maintain accurate records using Excel spreadsheets.

4+ years of office administration experience supporting C level executives.

Experience in real estate, preferred.

Manage CEO calendar and scheduling; resolve scheduling conflicts as they arise and prioritize meetings in alignment with top objectives

6+ years experience providing executive support to C-Suite (or equivalent).

Ability to manage & prioritize multiple competing tasks simultaneously

Experience in navigating nuance and ambiguity while remaining poised and resilient under pressure

Excellent skills in decision-making, organization, project planning and problem-solving

Experience coordinating team and company-wide events (offsites, leadership meetings, social activities, etc).

Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate

Bachelors degree in Business Administration or equivalent training and/or experience

5+ years of administrative experience

Strong organizational and problem-solving abilities

Clear and effective written and verbal communication and strong interpersonal skills

Nordstrom will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

5+ years of experience as an Executive Assistant supporting C-level in a high-growth, fast-paced environment including startup, finance, or tech.

Coordinate and manage travel and itineraries as needed.

Excellent verbal and communication skills.

Great attention to detail and organizational skills.

Provide meeting support through attending meetings on behalf of the CEO, taking notes, writing action items, and noting follow-up items.

Facilitate communication between appropriate stakeholders at all different levels.

Well-developed organizational, prioritization, multitasking and time management skills.

Manages maintenance of CEO and executives’ calendars and appointments.

5+ years of professional executive administrative experience.

Excellent written and verbal communication skills.

Strong problem-solving skills and ability to work independently.

Provides executive level support to the CEO and other executives.

Handle communication between upper management and employees, collaborating closely with internal and external executives on various projects and tasks

Proven experience in administrative role reporting directly to Executive Leadership

Superb written and verbal communication skills

For a list of our Perks + Benefits, click

Maintain and refine internal processes that support the Executive Leadership Team, coordinating internal and external resources to expedite workflow

Handle, coordinate, and arrange Executive’s travel and travel-related activities, including hotel booking, transportation, and meal coordination

Plans, manages, and executes special projects, as required, including research, team building events and initiatives, and creative tasks.

2-4 years experience in administrative support

Working knowledge of Google Suite - Calendar, Drive, Docs, Slides, etc

Support the CEO and President in all aspects of business operations at a dynamic, complex, and rapidly growing food business.

Assists and coordinates with Content & Sp Projects Dir on all things content, strategy and special projects.

Assist with company wide initiatives such as offsites, company calendar, etc- including logistics, catering, and gifts, including care packages.

Monitors department training and orientation plans, ensuring staff meets competency requirements and participates in appropriate education and training programs.

Manages vendor contracts to ensure terms and conditions follow operating unit and/or system protocols.

Conducts staff meetings for informative and educational purposes.

May assume responsibilities of one-up leader role during his/her absence.

Equivalent experience will be accepted in lieu of the required degree or diploma.

Takes a strategic and tactical approach in identifying best practices and standardizing workflows/processes and developing plans of action to implement changes.

Act as a gatekeeper to CMO which includes calendar management, domestic and international travel arrangements, and email correspondence on their behalf.

Proficiency learning and using cloud-based programs (Microsoft Office 365, Project Management software).

Experience working remotely/virtually and across time zones.

Manage expenses and process expense reports in a timely manner.

Plan and manage logistics and registrations for external meetings and events including banking and scientific conferences.

Manage contractual arrangements with consultants, contractors, vendors and other third parties to support business operations activities.

Associate's Degree in Business Management/Administration, Secretarial Sciences or related field preferred.

PC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required.

Sets up and maintains paper and electronic filing systems in accordance to departmental procedures or The Joint Commission record keeping requirements.

One year of supervisory experience is preferred.

Knowledge of and ability to understand procedures, practices and policies and communicate administrative decisions to staff.

Coordinates and implements special events: publicity, invitations, audio-visual, and/or refreshments.

Organize meetings and events, coordinate and manage logistics, providing support as required.

Manage projects and information flow in a timely and accurate manner.

The Experience you need to excel in the role:

Our Business spans N America, Latin America, Western Europe and is poised for additional global expansion in 2024.

This is a job for someone curious, who wants to be a professional EA.

Help maximize the CEO’s time and priorities, ensuring schedule is followed and respected.

Fully remote schedule (flexibility to meet occasionally in LA is required)

Healthcare benefits and 401(k) options

Conducting client research and organizing leads

Performing client outreach via emails, phone calls, and meeting requests

Maintaining and updating the firm’s CRM as needed

Attending meetings, recording notes, and distributing to team members

Basic Education Requirement - Bachelor’s Degree or equivalent experience

Oversee all administrative activities across the business as contact person/gate keeper between management, the wider team, and external partners/clients

Take on ad-hoc project management, office management and event support.

Manage an intricate diary across various time zones and countries, with ability to make decisions, manage adjustments and time sensitive changes

Manage all expense reporting and other required business reporting; and/or

3 years of experience as an Executive Assistant

4. Exceptional organizational skills and multitasking abilities.

2. 3+ years of experience as an executive assistant, or similar role supporting senior level executives.

5. Excellent verbal and written communication skills.

Job Title: Executive Assistant to CEO (Part-Time)

2. Plan, coordinate, and ensure the CEO's schedule is followed and respected.

3. Schedule and organize meetings, prepare meeting agendas, take detailed minutes, and ensure follow-ups on action items.

Proficiency in database management and multi-line phone systems.

Manages the creation of agendas, itineraries, directions and speaker notes to the CEO for meetings, appointments, and speaking engagements.

Effectively manages multifaceted department logistics and calendars for meetings and conferences, including travel and catering.

Manages internal staff communications on behalf of the Executive Office.

Collects and maintains official agency records, Board materials and PPFA materials in compliance with Federation requirements.

Manages and fields incoming calls.

Other projects/duties as assigned for the overall benefit of the organization.

Significant executive support experience, including supporting C-level executives.

Strong verbal and written communication skills.

Exceptional organizational skills and impeccable attention to detail.

Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

Interacts regularly with management and department leaders.

Heavy calendar management – complex agenda and setting of meetings across all time zones

Management of incoming and outgoing phone calls and communications

Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.

o My IT / SailPoint – Request management tool for IT application security activities.

Exceptional communication and interpersonal skills:

Assist in planning and project management of Board of Trustees and Board Committee meetings.

Lead project management for annual and quarterly departmental reviews.

Coordinate with the Executive Assistant to the CEO for calendar management.

Manage follow-up actions from senior leadership meetings, communicating with relevant stakeholders.

2+ years of professional experience.

Exceptional verbal and written communication skills.

Coordinate closely with the Executive Assistant to the CEO on calendar management for major meetings, programs, and activities.

Manage follow up of senior leadership meetings including communicating to relevant stakeholders.

Exceptional verbal and written communication skills.

Strong strategic thinking, planning and analytical skills.

Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.

Manage cross-functional processes and meeting governance.