Administrator - Project Coordinator

Working with Us

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more careers.bms.com/working-with-us.

Support the practice area on multiple day to day responsibilities and assigned tasks

• Self-motivated, efficient team player.
• Ability to lead independently and exercise good judgment in potentially difficult situations.
• Investigate, analyze and recommend process improvements to a broad range of problems with minimal supervision.
• Work closely with management and team members to establish task needs, deadlines and budgets.
• Organize administrative activities such as calendars, meetings, travel, conferences, expenses and related activities across the department.
• Excellent interpersonal skills and ability to work on teams cross-functionally.
• Work independently and serve as a key team contributor for special nonrecurring and ongoing tasks including time sensitive and high-profile practice area assignments.
• Contribute to discussion about lessons learned.
• Demonstrate a comprehensive understanding of the key compliance concepts, principles methods & tools associated with the role and practice area.
• Begins to seek out opportunities to provide support to others (e.g., counsel, agents, and assistants).
• Support opportunities for efficiency across department.
• Advanced communication skills, both written and oral, including the ability to professionally communicate with a wide variety of individuals, respond to inquiries, and provide feedback in a timely manner.
• Advanced knowledge of Microsoft Office 365. Able to create and support complex and detailed PowerPoint presentations on behalf of the practice area.
• Ability to multi-task, be detail oriented, accurate, and act with a sense of urgency when needed.
• Begin to identify opportunities for improvement within practice area.
• Demonstrate a capacity to develop new skills and learn new software applications.
• Make effective decisions when presented with multiple options on assigned tasks.
• Perform a variety of complex assignments and responsibilities on behalf of the practice area.
• Demonstrate a comprehensive understanding of the key compliance concepts, principles, methods & tools associated with the role and practice area.
• Excellent organizational and accountability skills, takes initiative to follow up with internal colleagues, outside counsel law firms and department specific partners to meet critical deadline dates.
• Assist with onboarding of new team members.
• Work in matter management and e-billing software and provide support for requesting POs and processing contracts and invoices.

Qualifications

• Bachelor's Degree with at least 2 to 3 years’ of administrative work experience, or AA degree with 4 years’ administrative work experience, or 8 years’ of administrative and project support experience. Experience in a corporate compliance department and/or project background preferred.
• Experience with pharmaceutical industry and/or in the Compliance field helpful
• Strong problem solving, analytical and organizational skills
• Some project management experience preferred

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.