Project Safety Assistant Jobs

Provide administrative support to project team.

Work in a fast-paced environment.

Organize and maintain project documents.

Coordinate meetings and conference calls.

Experience with databases, data entry/management

Knowledge of construction management platforms and construction management processes such as submittals and RFIs processing

Experience with construction documents (IFC drawings, RFIs, Submittals, etc.)

2 plus years of administrative assistant experience

Knowledge of Microsoft SharePoint, OneNote, PowerPoint, Outlook, Excel, Word; Adobe and Bluebeam products

Responsibilities: Here's What You'll Need:

Salaried role, year-end bonus, no health benefits but 401K with 3% contributed

This is your opportunity to work with a very well-established company that offers stability, security, and a great office culture

All document preparation using MS Word--proficient skills needed

Simple PowerPoint presentations (experience preferred)

Office/admin experience in similar industry to support PM's/construction projects and office staff.

MS Office skills, including PowerPoint.

Education and/or Experience and Skills

Knowledge of Receiving procedures and documents.

Two plus years of experience required, five plus years a plus.

Must be experienced in the use of MS Windows based computers, MS Office (Word, Excel, Outlook, Access Data-Entry).

Experience with Tekla or similar production planning database software is a plus.

Mathematical Skills- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Experience with Cost Management systems

Use cost management systems to track costs across project's lifetime.

Act as point of contact for all project stakeholders.

Create project plans, timelines, and coordinate with project team on deliverables to clients.

Maintain and track projects budgets and run reports to analysis and track any variances then provide status updates to project team.

Assist accounting with timely and accurate invoicing to clients.

Position Knowledge, Skills and Abilities Required:

Perform other job-related duties and responsibilities as assigned

Able to set priorities, organize and manage multiple tasks independently

Meets deadlines; manages time effectively

Strong interpersonal and communication skills

Minimum of 1-year administrative experience

Develop, coordinate, and manage schedules, meetings, and workshops for the team

Track project finances, submit expense reimbursements for the lab, and assist with vendor payments

Keep track of communications, prepare and share meeting notes

Keep track of, and maintain, Project milestones

Assist with development of presentation materials

Tracking project milestones and deliverables

Strong business acumen in project planning and management

Bachelor's Degree or equivalent experience

Strong verbal, written, and organizational skills

Update relevant stakeholders or team members on the project progress

Coach and support project team members with tasks you assign them

7+ years’ technical project management experience showing increasing levels of responsibility.

Project Management Professional (PMP) certification

Project management experience in the amusement industries

Demonstrated proficiency in project management scheduling methodologies including critical path analysis.

Proven ability to manage multiple stakeholders and effectively settle any conflicting requirements between parties.

Manage contractors and sub-contractors as needed for design, fabrication, or installation scopes of work.

Applicable experience may be substituted for education requirements

2+ years’ experience or equivalent education

SpecsIntact and/or WORD processing/data entry experience

Point-of-contact (POC) between Project Managers, project teams, and Clients.

Maintain data entry of project contact list and project execution plans.

Record minutes from Project Manager/team meetings/; prepare documents pre- and post- client meetings.

Minimum Education and Experience Requirements

Required Qualifications, Competencies, and Experience

Preferred Qualifications, Competencies, and Experience

Managing files and updating tracking spreadsheets

Providing logistical support for meetings and events

Assisting in setting up monitoring and evaluation processes

Required Knowledge/Skills, Education, and Experience:

• Receive training to act as administrator of a project management software tool (OnePM).

* May oversee - specific - activities of Project Management Office, without leading the team.

• Support tasks related to service project contract and project execution.

• Support roll out of new systems and processes in the organization when requested.

• Ability to collect and analyze large amounts of data.

Experience in trust & safety project management:

Work closely with cross-functional partners:

Plan and lead content safety projects:

Respond to emergency content safety cases:

Collaborate on internal tool optimization:

-using project management software to maintain charters and process flows

-following up on the progress of action items and other tasks and reporting to the project manager

-observing the team's performance and providing detailed updates to the project manager

-assisting the project manager with budgeting, logging expenses, and filing financial reports

-facilitating communication among team members and liaising with the project manager

-collaborating with cross-functional teams that include a diverse range of personalities and skills

Document control - data entry

Record minutes from Project Manager meetings

Occasional project assistance for managers

Minimum 2 years of experience

Keep and maintain project files

Track projects and produce monthly progress reports

Tuition reimbursement plan that pays 100% of continuing education expenses

The ability to manage multiple tasks simultaneously and to approach work with a sense of urgency.

Outstanding communication and interpersonal skills.

Excellent Benefits Are Provided, Including

Responsibilities For Our Project Assistant

Qualifications For Our Project Assistant

Strong business acumen in project planning and management

Bachelor's Degree or equivalent experience

Strong verbal, written, and organizational skills

Update relevant stakeholders or team members on the project progress

Coach and support project team members with tasks you assign them

Excellent time management and organizational skills

Experience or knowledge related to the mortgage industry, real estate or finance is a plus

Bachelor’s Degree preferred; in lieu of degree, demonstrated experience in a business environment

Professional written, verbal, and visual communication skills

Assist the COO with projects providing administrative support as needed

Conduct research and provide relevant information and analysis as required

1. Strong organizational and time management skills.

5. Knowledge of project management methodologies and best practices.

4. Proficiency in project management software and tools.

8. Supporting the project manager in managing project budgets, tracking expenses, and processing invoices.

2. Excellent communication and interpersonal skills.

7. Strong problem-solving and analytical skills.