Project Assistant Jobs

One Tech Engineering is searching for a Project Assistant for a position in Kansas City, Missouri. The Project Assistant will compile project documents/project deliverables for submission to clients and/or subcontractors and review certificates of insurance to ensure compliance with contractual requirements.
The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a 2 year degree, preferably and at least one year of applicable office/clerical experience.
Project Assistant Responsibilities

• Point-of-contact (POC) between Project Managers, project teams, and Clients.
• Maintain data entry of project contact list and project execution plans.
• Record minutes from Project Manager/team meetings/; prepare documents pre- and post- client meetings.
• All other duties as assigned.
• Heavy formatting of documents, PDF assembly, bookmarking of documents.
• Work with multiple project teams simultaneously; keep teams organized leading up to deadlines.
• Pull together all portions of client deliverables (reports, specifications, calculations, etc.)
• Electronically organize and maintain project files, filing system and project communications.
• Work on both design and construction of projects.
• Ability to multi-task is essential.
• Maintain multiple calendars for project due dates.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Submit expense reports for Project Managers.
• Strong critical thinking, organizational skills and accuracy a must.
• Thrive in fast-paced working environment and lead teams in quick-turnaround project needs.
• General administrative support for projects.
• Possesses strong leadership, drive and determination.
• Ability to work well both independently and with a team.
• Update record copies, engineering project documentation and changes.

Requirements of the Project Assistant:

• HS diploma required, 2 year degree preferred
• 2+ years’ experience or equivalent education
• Comfortable working in a high intensive, fast paced, and demanding environment
• General software knowledge (Word, Excel, Outlook, PowerPoint, Adobe)
• SpecsIntact and/or WORD processing/data entry experience
• Proficient in Microsoft Word, Excel, Access and PowerPoint required
• Intermediate software knowledge of Excel (conditional formatting, editing, sorting, etc.)
• Minimum of one year applicable office/clerical experience preferred
• Applicable experience may be substituted for education requirements