Media Services Assistant Jobs

Under limited direction, supports as a key resource for flawless execution for account performance management across multiple digital channels 

Knowledge in marketing, finance, communications, or analytics a plus

0-2 years of related experience or a degree with little to no experience

Proactively ensures client’s initiatives, tasks, and actions are completed  

Works with our Creative team to drive details for rapid, continued creative testing 

Compiles and analyzes data, reports, and summary information with flawless accuracy 

Proficiency with Google products (Gmail, Google Documents, Google Drive, Google Calendar), e-mail marketing tools, and media management systems.

Helps to manage relationships with external vendors.

Bachelor’s degree or two years of work experience preferred.

Excellent writing, organizational, and customer service skills.

1-2 years of media relations, customer service, or work experience preferred.

Knowledge of sexual and reproductive health and rights issues preferred.

Potential responsibilities, based on proficiency: write game story, provide color commentary on broadcast

Must have previous experience using Twitter/X and understanding of tone/language that comes with posting from a team account

Must have strong knowledge of the game of hockey, its rules, and terminology

Basic knowledge of Photoshop preferred

Dedicated - We work hard and get things done.

Collaborative - We are great teammates. We put each other and the organization first.

Proficiency with Google products (Gmail, Google Documents, Google Drive, Google Calendar), e-mail marketing tools, and media management systems.

Helps to manage relationships with external vendors.

Bachelor’s degree or two years of work experience preferred.

Excellent writing, organizational, and customer service skills.

1-2 years of media relations, customer service, or work experience preferred.

Knowledge of sexual and reproductive health and rights issues preferred.

We offer a competitive salary and benefits based on ability level including:

Bachelor’s Degree or equivalent experience

Working knowledge of Excel (conditional statements, pivot tables and vlookups)

This is a fully entry level position (no experience required), development will be provided through our own customized training program

Working with a portfolio of clients

Client communication (written & verbal)

2+ years of experience in an administrative or training role

Excellent organizational and communication skills

Knowledge of still photography, video, drone, and 3D home tours preferred

Strong analytical and decision-making skills

Communicate, via email, onboarding and training timelines to new hires and field any inbound questions to provide further clarity

Assist in scheduling and coordinating in-field training

Work from home and continuing education re-imbursements available

· Assists with general data entry and additional projects within the media department

Competitive salary and annual performance bonus

18 Paid company holidays and 10+ Paid Summer/Fall Fridays

Paid Vacation and Sick Leave for all new employees

Annual all agency retreat, as well as regional team building activities

Experienced computer user who is proficient in Microsoft 365 (Word, Excel, and PowerPoint)

Assist in stewardship of media schedules

Initiate and follow through in resolving media billing discrepancies

Confirm media placement and trafficking of broadcast extension partners

Communicate with media sales representatives as directed by senior team members

Organize and distribute out-of-home posting instructions

• Minimum 1-3 years of experience in a Media Coordination, Account Executive, or similar role

• Media planning experience is strongly desired

• Knowledge of media and advertising landscape and industry terminology

• Proven organizational skills and flawless attention to detail

• Strong logical thinking and problem-solving skills

• Proven ability to manage relationships – internal and client facing

Familiarity with Media Asset Management systems and associated tools.

Demonstrating exceptional organizational skills and meticulous attention to detail.

Maintaining a professional phone manner, exhibiting excellent email etiquette, and possessing strong interpersonal skills.

Previous experience in coordination, operations, or distribution within studios, networks, or similar industries.

Effectively multitasking and excelling in a fast-paced, deadline-driven workplace.

Collaborating and communicating effectively with cross-functional teams in a collaborative and problem-solving fashion.

Experienced computer user who is proficient in Microsoft 365 (Word, Excel, and PowerPoint)

Assist in stewardship of media schedules

Initiate and follow through in resolving media billing discrepancies

Confirm media placement and trafficking of broadcast extension partners

Communicate with media sales representatives as directed by senior team members

Organize and distribute out-of-home posting instructions

Create Canva designs from templates using custom and stock media

Minor photo, video, and audio editing tasks for consistency and clarity using Adobe Suite

Script support (supplemental research, fact check, and transcription)

Studio Production Assistant (PA) duties as assigned

Contribute and edit SEO-friendly blog posts

We will only consider applicants that reach out through email.

We are looking for an enthusiastic, detail-oriented, hardworking professional with excellent communication and time management skills.

Handle credit requests and manage invoice discrepancies with accounting.

Basic computer skills in MS Office, Word, Excel, Outlook and PowerPoint.

Excellent interpersonal and communication skills (written and verbal).

NOTE: This position is Hybrid to NYC Metropolitan area

Responsible for sending broadcast orders and revisions and responding to station/network vendors’ needs in a timely manner.

Bachelor’s Degree Or Equivalent Experience Is Required

Bachelor’s Degree Or Equivalent Experience Is Required.

Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.

Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.

Enter make good adjustments and preemptions into the media stewardship system after Buyer approval.

Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.

Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.

Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.

Enter make good adjustments and preemptions into the media stewardship system after Buyer approval.

Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.

Trouble shoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).

Develop productive relationships throughout Active and with external station representatives.

Possess excellent interpersonal, communication, and presentation skills, both written and verbal

The Media Assistant is well-organized with possesses strong research skills and an eye for detail.

Role Responsibilities include but are not limited to

Assist media buyers and planners develop, execute, and monitor media plans

Prepare, Track, monitor, organize, and maintain several media/market performance reports and invoices

Maintain an organized Media Drive: folders, files, and documents