Event Production Coordinator Jobs

Who We Are

At

We offer lots of room for growth! We support each other and value the importance of collaboration and intellectual curiosity across all our teams. You'll have daily opportunities to develop your individual skills, become an expert in the dynamic event production and corporate video industry, and be part of an innovative organization.

We offer a competitive package and a balanced work-life culture. We love what we do and hope you do too - come join us!

What You'll Do

Event Production Coordinator supports the coordination and execution of onsite and hybrid events and productions for an established global technology client. This role is responsible for:

• Providing recommendations on production and technology enhancements to execute on event vision;
• Partnering with the internal events, client, and event management teams to collaborate on event content and support needs; and
• Documenting and communicating all processes and progression throughout the course of each event.
• Meeting with requestors to plan and review event production needs;

Day-to-day Responsibilities

Production Coordination

• Coordinate the technical production needs for all events and ensure requirements are in full compliance with established policies and procedures.
• Oversee the day-to-day coordination of production needs to support live event experiences through professional quality video, audio, lighting, and presentation to allow the client and external partners to connect and communicate their message in a distinct and technologically innovative way to colleagues and customers alike.
• Serve as an event requestor’s main point of contact from initial exploratory call through live day
• Participate in assessment of technical challenges and oversee creation of incident and post mortem reports.
• Organize event metrics and feedback and provide recommendations on areas for improvement.
• Meet with client teams to understand event scope and provide solutions to meet production requirements.
• Facilitate equipment rental and other supplemental production requirements.
• Fill in necessary production crew positions as needed.
• Assist with presenter preparation including direction, facilitating rehearsal and other pre-event needs.
• Participate in regularly scheduled meetings with team members to ensure alignment on event procedures, scheduling, and production briefs as required.
• Ensure fully quality check and optimization of facility, event assets, and experience prior to production.
• Oversee postproduction needs including basic editing and delivery of recordings.
• Manage all aspects of day of event support including the coordination of all event resources.

What We're Looking For

Must-have skills & job qualifications

• 3+ years of experience in live event production, event coordination, broadcast, audio/visual and video production, or another similar field.
• Knowledge of traditional event production, broadcast and digital equipment.
• Onsite, virtual, and hybrid live events
• Excellent collaboration and customer relationship skills with the understanding of the importance of white glove service.
• Ability to communicate challenging aspects to clients while maintaining a high level of confidence and leadership.
• 1+ years of experience in:
• Track record of being organized, detail-oriented, flexible, and working well in a team atmosphere, as well as having the capability to work well individually, is essential.
• Strong work ethic, self-direction, self-motivation, patience, persistence, and perspective.
• Ability to maintain composure and a positive attitude during high pressure situations.
• Consistent proactive preparation and timely responses to multiple channels of communication.
• Database and scheduling management

Nice-to-have skills

• Experience in various production roles including but not limited to technical directing, audio mixing, camera operation, and editing.
• College degree in video production, broadcasting, communications, or similar field.
• Knowledgeable in the operations and technical execution of video production, audio-visual technology, and event space facilities.

Other Requirements

• Travel is required based on requirements and location of productions and service needs including meetings at client offices and AVI-SPL VideoLink offices.
• Valid driver’s license and safe driving record.

WHY YOU'LL LIKE WORKING HERE

• PTO days (vacation, sick days, and personal days) and paid holidays.
• Enjoyable company culture.
• Medical benefits, including vision and dental.
• Training and professional development opportunities

If your interest and skills match the needs of the position, please apply online. Compensation commensurate with experience. Please state salary expectations in cover letter.

VideoLink affirms in policy and in practice that all employment decisions will be based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation or any other factor protected by law.

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