Administrative Office Manager Jobs

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Position Summary:

The Office Manager is responsible for assisting Brunswick Boat Group’s (BBG) Finance, Law, IT and HR Departments in providing administrative support and services. This position is responsible for performing the daily operation and functions of an Office Manager and is the first point of contact for office visitors.

Essential Responsibilities:

• Collect and distribute incoming mail including UPS packages and send outgoing mail and UPS packages.
• Maintain postage machine
• Coordinate office and facilities support
  • Manage all visitors, vendors, candidates, and contractors entering the building
  • Collect and distribute incoming mail including UPS packages and send outgoing mail and UPS packages.
  • Maintain postage machine
  • Order and stock office and kitchen supplies as needed and maintain inventory
  • Manage vendor relationships that provide services, supplies or office equipment to site
  • Report building maintenance issues and follow up for resolution, including working with contractors
  • Assist with documentation retention per company guidelines. Coordinate storing, retrieving, and destroying documents held by document storage vendors including maintenance of master list of stored documents, printing labels, and contacting vendor for pickups.
• Manage vendor relationships that provide services, supplies or office equipment to site
• Draft correspondence to business clients and other organizations
• Assist with documentation retention per company guidelines. Coordinate storing, retrieving, and destroying documents held by document storage vendors including maintenance of master list of stored documents, printing labels, and contacting vendor for pickups.
• Arrange travel and complete expense reports per company guidelines
• Provide administrative support to BBG Finance, Law, IT and HR Departments
  • Draft correspondence to business clients and other organizations
  • Assist with preparation of PowerPoint presentations and Excel workbooks
  • Arrange travel and complete expense reports per company guidelines
  • Schedule appointments and maintain calendars
  • Create and maintain filing systems, both electronic and physical
• Create and maintain filing systems, both electronic and physical
• Order and stock office and kitchen supplies as needed and maintain inventory
• Report building maintenance issues and follow up for resolution, including working with contractors
• Schedule appointments and maintain calendars
• Manage all visitors, vendors, candidates, and contractors entering the building
• Assist with preparation of PowerPoint presentations and Excel workbooks

• Assist Law Department with system used to account for litigation matters (load documents, process invoices, etc.)
• Assist with distribution of dealer agreements and documents
• Distribute incoming invoices and correspondence to Accounts Payable
• Support BBG Shared Services Teams
  • Assist Law Department with system used to account for litigation matters (load documents, process invoices, etc.)
  • Assist with distribution of dealer agreements and documents
  • Distribute incoming invoices and correspondence to Accounts Payable
  • Perform all other duties as assigned
• Perform all other duties as assigned

• Assist with Employee Relations
  • Manage conference room scheduling and set up for meetings
• Manage conference room scheduling and set up for meetings

• Assist with onboarding new employees including assignment of workspace, equipment, garage and building passes, and touring site; Create badges for new employees
  • Maintain seating chart and update name tags on workstations and offices
  • Maintain master list of parking garage passes; Work with vendor to replace damaged badges, return or purchase additional badges
  • Maintain master email list of employees; Prepare and distribute general announcements to site employees upon request
  • Assist with event planning including ordering food, arranging equipment, set up and clean up
• Maintain master email list of employees; Prepare and distribute general announcements to site employees upon request
• Maintain seating chart and update name tags on workstations and offices
• Maintain master list of parking garage passes; Work with vendor to replace damaged badges, return or purchase additional badges
• Assist with event planning including ordering food, arranging equipment, set up and clean up

Knowledge and Experience:

• Ability to manage multiple projects and tasks in a fast-moving environment where there are constant interruptions. Ability to anticipate and plan for future.
• Ability to work independently, use time efficiently to meet multiple deadlines and to take responsibility for completing assignments with minimal supervision.
• Ability to manage conflict and handle difficult situations in a professional manner
• Excellent interpersonal, written, and verbal communication skills.
• Cooperativeness, flexibility, and ability to collaborate and work across functions with a team spirit and attitude.

• Analytical ability required to gather and summarize data for reports and find solutions to various administrative problems.

Job Requirements:

• Associate degree in office administration, business, or related field preferred.

• Five years of administrative assistance experience required including responsibilities for managing an office.
• Proficiency with Microsoft Office applications with heavy use of Excel, Word and Power Point, and aptitude to learn new systems.

• Hours Monday – Friday from 8:00 to 5:00 with overtime as required; Position is required to work in the office Monday – Thursday.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and inspiration. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

Equal Opportunity Employer: Minorities/Women/Protected Veterans/Disabled

EEO is The Law

Brunswick does not accept applications, inquiries or solicitations from unapproved staffing agencies or vendors. For help, please contact our support team at: [email protected] or 866-278-6942.

All job offers will come to you via the candidate portal you create when applying through a posted position through https:///www.brunswick.com/careers . If you are ever unsure about what is being required of you during the application process or its source, please contact HR Shared Services at 866-278-6942 or [email protected] .

#Brunswick Corporation