Administrative Office Specialist Jobs

The Administrative Office Specialist provides high level administrative/secretarial support to the Clerk of the Court and Chief Deputy Clerk for Montgomery County Circuit Court. The incumbent oversees all administrative workflow for the Clerk's Office. Handles confidential and sensitive information and materials. Responsible for maintaining the paperless office filing system. Supervises daily court interpreters, creates work schedules, approves, and reviews Interpreter's invoices for entry into GEARS. The employee in this position must exercise considerable discretion, judgment, initiative, and confidentiality all at times due to the sensitive nature of work performed within the Clerk's Office.

Education:

High School Diploma (or GED equivalent)

Experience:

Three (3) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software

Knowledge, Skills, and Abilities:

Knowledge of:

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

General office practices and procedures.

Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Personal Computers and software to include, but not limited to, Microsoft Office Suite.

Judiciary policies and procedures.

Legal terminology and judicial system language.

Basic accounting principles.

Skill in:

Managing priorities to meet critical deadlines while multitasking.

Typing on personal computer.

Organization and time management.

Accuracy and attention to detail.

Customer service and handling problems tactfully and patiently.

Reading, comprehension, proofreading, and editing.

The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.

Interpersonal communication and relations.

Ability to:

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

Follow procedures, verbal and written instructions, and protocols for any given assignment.

Communicate clearly, tactfully, and effectively both verbally and in writing.

Compose routine and complex business correspondence to include, but not limited to reports, records, and documents.

Use and maintain alphabetical and numerical filing systems.

Perform basic arithmetical calculations and computations accurately.

Understand and carry out complex oral and written instructions.

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Understand and abide by departmental rules, regulations, and procedures.

Establish and maintain effective working relationships.

Maintain confidentiality.

Provide assistance, guidance, and direction to others in a polite and efficient manner.

The Maryland Judiciary is a drug-free workplace and an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation for an interview should request the accommodation when notified of a request to be interviewed. Applicants must be United States citizens or eligible to work in the United States.