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Related keywords
- Executive Administrative Assistant
- Administrative Executive Assistant
- Executive Assistant Administrative Assistant
- Cio
- Administrative Assistant – Executive Office
- Executive Administrative Assistant
- Administrative Assistant Executive Secretary
- Associate Executive Administrative Assistant
- Virtual Cio
- Client Cio
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Executive Administrative Assistant (Cio)
Company | Jackson |
Address | Lansing, MI, United States |
Employment type | FULL_TIME |
Salary | |
Category | Insurance,Financial Services |
Expires | 2023-07-22 |
Posted at | 11 months ago |
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- Creates and edits documents utilizing Word and Excel and develops PowerPoint presentations.
- Performs accounting related tasks, reviews monthly budget ledgers and identifies/investigates variances. Prepares and reviews expense reports for compliance with policy.
- Organizes and maintains electronic/database information and files complying with firm retention policies.Possesses a working knowledge of corporate policies including compliance, emergency and purchasing policies and others as required.
- Welcomes internal associates and external clients by greeting them in person or by phone, answering or directing inquiries.
- Acts as a liaison between the executive and all levels of internal staff members and external clients.
- Maintains the executive’s appointment schedule by planning and scheduling meetings, conferences and teleconferences. Arranges travel and maintains travel calendar.
- Represents the executive by attending meetings and capturing record of the meeting events and discussions and communicates upcoming deadlines to ensure the timely delivery of information.
- Researches and resolves issues and identifies opportunities for improvement.
- Coordinates meetings by outlining agenda content, coordinating speaker materials, securing catering services and video conferencing capabilities when needed.
- Conserves the executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, developing presentations, and initiating communications.
- Handles other duties as assigned.
- Performs other duties and/or projects as assigned.
- May work overtime as needed.
- Strong ability to maintain confidentiality.
- Demonstrated organizational skills with a strong attention to detail.
- Ability to work overtime as needed and may be required to respond to requests outside of normal business hours.
- Excellent interpersonal and customer service skills.
- Excellent written and verbal communication skills.
- Excellent proficiency in Microsoft Office applications to include Word, Excel, PowerPoint and Outlook.
- Exhibits a strong work ethic, is capable of taking ownership, and has the ability to independently drive work/projects through to completion.
- Ability to work independently and in a team environment.
- Ability to act in a professional and ethical manner at all times.
- Demonstrates excellent judgment/diplomacy.
- Demonstrates strong dependability and reliability.
- Must be proactive with the ability to manage multiple on-going requests and/or projects.
- H.S. Diploma or equivalent required.
- 5+ years executive administrative assistance or office management experience required.
- Associate's Degree or equivalent work experience preferred.
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