Virtual Assistant(Urgent Need)- $34/Hr

The Senior Virtual Assistant Assistant will support the Chief of Staff, working in the office of the Chairman and CEO of a privately held investment firm. The position’s primary focus is to provide outstanding administrative support, while representing the company and Chairman’s family in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.

Duties and Responsibilities:

• Answers all incoming calls to the Chairman’s office, logging and forwarding as necessary, under the direction of the Chief of Staff
• Handles and safeguards confidential and sensitive company and personal information
• Assists the Chief of Staff with coordinating in-depth travel: research, accommodations, transportation, Visa status, etc.
• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines are observed
• Greets all incoming guests to the Chairman’s office
• Tracks, documents, and manages all incoming mail to the Chairman’s office, “triaging” the information by level of importance
• Maintains constant communication with Chairman’s household staff members at multiple residences
• Manages Chairman’s photo library (personal and professional)
• Manages daily correspondence and filing.
• Assists with planning meetings for Chairman’s office, including ordering catering, preparing meeting documentation, sending invitations, etc.
• Manages Chairman’s contact list (personal and professional)
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Assists the Chief of Staff with preparation of information for the Chairman’s meetings, events, and speaking engagements

Qualifications:

• Ability to communicate with high-profile dignitaries (including politicians, VIPs, and C-suite executives and business owners) on behalf of the Chairman
• Strong grammatical and proofreading skills
• Ability to work with little direction and independently when necessary
• High level of confidentiality and ability to safeguard sensitive company and personal information
• Excellent problem-solving skills, high level of initiative
• Ability to work under tight deadlines and manage multiple tasks simultaneously
• Ability to work as a team with, and report to, other executive support professionals
• Exceptional attention to detail
• Ability to maintain a professional and positive attitude at all times
• Advanced skills in Microsoft Office, Internet navigation and research