Team Coordinator - Medical Scheduler

CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes, schools, clinics, workplaces and retirement homes, spread across 14 branches and 21 nursing clinics.

We continuously innovate to meet patient needs with specialized (award-winning) care programs and technology, including virtual care and AI.

CarePartners is adding to our team and we are looking for Team Coordinators to ensure effective customer service and communication between patients, families, and staff. Our Team Coordinators ensure the scheduling of our PSWs, Nurses, and Therapists meets service delivery standards and administrative functions related to client services are performed in a timely manner.

We have immediate Part-Time openings in the Stratford office!

Hours of work are a schedule of defined shifts. We hire for days/afternoons/evenings.

Part-Time roles include shifts every other weekend and there is an opportunity to pick up additional shifts.

Incentives and Perks

• Paid orientation and comprehensive training and onboarding
• Opportunities to volunteer in countries with limited access to healthcare services
• Other duties as required
• Receiving routine referral/intake information from funders and private-pay clients
• Exceptional interpersonal and customer service skills
• A strong attention to detail and the ability to learn new systems and databases
• Strong proficiency in all aspects of Microsoft Office, with proven skills in Word and Excel
• Receiving and manage inbound telephone calls and email inquiries related to service
• Performing other administrative duties
• Access to group discounts, including exclusive discounts from various retailers
• Producing schedules and reports on regular basis, and on request of the Supervisor
• Hands on mentoring and leadership support
• Supportive team environment and a great corporate culture
• A strong desire and commitment to making a difference in the lives of their patients
• Ability to work both independently and as part of a team
• A Clear background check, and proof of COVID 19 Vaccination*
• Informing workers of new assignments and changes to their schedules
• Meaningful, fulfilling work, helping patients and their families behind the scenes
• An Employee Assistance Program (EAP) for you and your family members
• Non-traditional hours, including evenings and weekends are required
• Effective verbal and written communication skills
• Entering relevant information into the automated information system/database
• Post-secondary education is preferred and one (1) year of job-related experience (such as administrative or customer service) is required
• Experience in the health care field an asset
• Opportunities for continuing education and training
• Developing and coordinates service schedules while considering relevant factors
• Total rewards program which includes health & dental benefits
• You’ll be the bridge between patients/caregivers, their families, Personal Support Workers, team supervisors, funders, finance and other CarePartners employees

In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical care and clinics in countries with poor access to health care since 2009.

CarePartners welcomes and encourages applicants from people with disabilities. Candidates can request accommodations at any time in the hiring process.

• CarePartners promotes and facilitates, as appropriate, the immunization of employees in order to provide a safe working environment for its employees, to deliver safe care to patients and to fulfill its commitment to evidence-based health promotion. In accordance with Public Health guidelines CarePartners has implemented safety protocols to prevent the spread of infectious diseases such as COVID-19. All employees will be required to wear appropriate Personal Protective Equipment as directed by CarePartners and mandated by public health authorities. All new hires of CarePartners are required at this time to demonstrate that they have been fully vaccinated against COVID-19, in accordance with our policies and procedures.