Supervisor (La Administration) Jobs

Overview

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members’ work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work.

Responsibilities

What You’ll Do

The Supervisor, LA Administration reports to the National Director, Administration, and assists with overseeing day-to-day operations of the LA Administration department, LA headquarters office, and supports Administration projects as needed.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

• Assists with LA Administration department requests by facilitating and ensuring effective communications with building management.
• Inspects office equipment, furnishings, and structures to determine the need for repairs or renovation, and coordinates proactive maintenance to ensure that basic facilities are well-maintained.
• Perform other duties as assigned or as the situation dictates.
• Assists with coordination of vendors for LA Administration projects and requests.
• Assists in the coordination of special projects as appropriate.
• Participates in the development of office administration and services by enforcing office administration procedures and policies and by advising on measures to improve the efficiency and cost-effectiveness of the LA office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists as a backup with monitoring and responding to travel desk requests in consultation with the National Director and Manager, NY Administration.
• Assists with maintaining office safety standards in consultation with the National Director, Administration.
• Maintains departmental records and databases.
• Coordinates and assists with the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, and related activities.
• Serves as a point of contact and liaison for LA Administration with other departments, offices, individuals, and external associates on a range of specified issues related to the LA office and/or the Administration department.
• May be responsible for lifting and moving heavy items.
• Assists in overseeing mailroom and reception operations.

Qualifications

What You’ll Need

We want to make sure you’re successful. To be considered, you must have:

( The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

• Capable of taking direction from more than one supervisor.
• Able to operate mailroom and office equipment.
• Able to learn, apply, and delegate knowledge of courier, post office, and various delivery services requirements; mailroom processes; and record management practices.
• Capable of holding oneself and others accountable to a high level of performance and integrity.
• Able to create, compose, and edit written materials.
• Must be available and willing to work extended hours (and/or overtime for applicable non-exempt positions) per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Expert organizational and clerical skills: high degree of attention to detail and time management to plan and prioritize daily tasks, identify delays and errors, and maintain records.
• Strong communication skills in English, both oral and written.
• Expert interpersonal skills: high degree of patience and tact, and must be able to cultivate relationships with people from diverse backgrounds, both internally and externally.
• Able to maintain regular and acceptable attendance at such a level as is determined at SAG-AFTRA’s sole discretion.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Able to use sound judgment, discretion, and maintain confidentiality.
• Knowledge of office management principles and procedures, and ability to apply administrative and procedural decisions to time sensitive requests and tasks.
• Proficient in PC applications and Internet-based systems.
• Strong information research and records management skills.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
• Able to organize, prioritize and coordinate multiple assignments and projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.
• Able to lift up to 50lbs.

Minimum Qualifications

• Must complete and maintain a valid CPR, AED, and First Aid certification within six (6) months of hire.
• Education: High school diploma or equivalent.
• Skills and Experience: 1-2 years of facilities or office management experience.

Preferred Background

• Completed degree(s) from an accredited institution strongly preferred.
• Completed CPR, AED, and First Aid certification preferred.
• 3-5 years of facilities or office management experience.
• Proven experience in project management preferred.

We are a great place to work because we offer:

• The salary range for this position is $57,179.00 - $64,327.00 annually along with excellent employee benefits and perks such as a 35-hour work week.
• Colleagues that are passionate about what we do and how they contribute to our mission
• Affordable and comprehensive medical and dental plans
• Employee discounts and perks
• Balance between work and home life responsibilities
• Generous pension plan