Sr. Associate Global Mobility

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to the 86,000+ global Publicis Groupe employees, we build products and support capabilities that advances Publicis Groupe’s long-term growth strategy — taking even the smallest ideas into big concepts and beyond.

In addition to providing essential, everyday services to our agencies, Publicis Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

The company is a premier shared services company serving the financial, technological and administrative needs of U.S.-based business units of the world’s third largest Communications company. With 2021 net revenues of over 10 billion Euros, the parent company specializes in Advertising, Digital, Media buying and consultancy. The parent company is present in over 100+ countries on 5 continents, with 80,000 employees.

Core responsibility and duties:

• The Sr. Associate will work under direction of the Manager to support and (in some instances) serve as a point of contact for assigned businesses to provide consultative services on available immigration options, internal Agency guidelines, and education/training on new or changing policies or initiatives.
• The primary focus of the role will be U.S. immigration (all visa types L, H1B, O, E, F1, Green Cards), however, an ideal candidate will have experience in both Canada visas and Latin America immigration is a plus.
• The sr. associate will support processes related to the entire life cycle of an international move, including, Short Term assignments, Long Term Assignments, Permanent Relocations, Commuters and remote worker moves.

Highlight day-to-day activities of the position:

• The Sr. Associate will help drive and implement new processes in Publicis Groupe’s Shared Service model.
• Monitor tax equalization collections activities.
• This role will serve as a point of contact for assigned businesses to provide consultative services on available immigration options and Global Mobility policy options for a move, when applicable.
• Assist with other various duties related to Global Mobility program
• Preparation and/or review of cost estimates and move letters that are aligned with Publicis Groupe Mobility policies.
• S/he will support to refine and scale innovative solutions to the most difficult operational challenges. This aspect of the role will entail working with internal stakeholders, as well as external vendors.
• S/he will be supportive to implement mechanisms to measure quality and the consistent application of processes including SLA adherence and the creation of KPIs.
• Support the Manager with tax compliance obligations for your responsible agencies relative to mobile employees,
• Support the Manager with complex tax set ups for international assignments and/or remote working arrangements
• Duties will consist of, but not limited to;
  • Preparation and/or review of cost estimates and move letters that are aligned with Publicis Groupe Mobility policies.
  • Work with external vendors services and support billing processes
  • Support the Manager with complex tax set ups for international assignments and/or remote working arrangements
  • Support the Manager with tax compliance obligations for your responsible agencies relative to mobile employees,
  • Be on point to respond to inquiries on tax or policy related questions from Agency employees, Agency stakeholders
  • Monitor tax equalization collections activities.
  • Assist with other various duties related to Global Mobility program
• As a member of the Global Mobility team, you will be responsible for the ensuring and safeguarding the Publicis agencies and its employees relative to immigration and cross border tax complexities. You will be instrumental in the business’ strategy of using Mobility to facilitate business and client needs while ensuring the company is compliant and the employee experience is unmatched.
• Be on point to respond to inquiries on tax or policy related questions from Agency employees, Agency stakeholders
• Work with external vendors services and support billing processes
• This role will serve as one point of contact for Agencies looking to send employees on international assignments, remote working arrangements and permanent relocations.

• High level of attention to detail
• Required Proficiency with the MS Office Suite and strong Excel, Outlook, Power Point, and Sharepoint skills
• 3-5 years of experience with mobility operations, mobility tax concepts, mobility processes and policies as well as program management
• Experience maintaining accurate and orderly records
• Poise and grace in difficult conversations and messaging
• 3-5 years of U.S. immigration experience in an organization with a significant volume of immigration-supported people or in an HR or mobility role with U.S. immigration involvement

All your information will be kept confidential according to EEO guidelines.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.