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Sr Administrative Assistant Jobs

Company

Gilead Sciences
Address , Foster City, 94404, Ca
Employment type FULL_TIME
Salary $90,100 - $116,600 a year
Expires 2023-06-25
Posted at 1 year ago
Job Description
For Current Gilead Employees and Contractors:
Please log onto your
Internal Career Site
to apply for this job.

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.
In this role, you will serve as an Sr Administrative Assistant to support the Vice President, Global Commercial Strategy Operations division as well as additional members of this team.
In addition to Sr Administrative Assistant responsibilities, the primary duties of the role include but are not limited to:
  • May assist with facilities space planning or office set-up.
  • Responsible for coordinating large events, including planning, organizing, and implementing several event activities.
  • Arranges for needed resources to meet timelines.
  • May coordinate group lease cars requirements and activities (at International Locations).
  • Provide additional assistance & administrative support to the VP and other members of the team as needed
  • Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases, including interfacing with vendors, ensuring user training, etc., with minimal guidance.
  • May screen and prioritize manager's mail and email.
  • Keeps the bigger picture in mind and influences workflows accordingly.
  • Ongoing acts as a resource to other administrative coordinators and are cross-trained to cover for other administrative coordinators if they are out of the office for an extended period of time.
  • Under manager's direction, creates draft reports, documents, presentations, and templates using raw data.
  • May gather data using internet searches.
  • Uses advanced software programs such as Excel, ChemDraw, Filemaker Pro, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
  • Typically, coordinates the preparation of the annual budget, reviews monthly budgets, and researches variances.
  • Assists in the orientation of new administrative assistants and other staff.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports, and tools and materials for presentations.
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
Basic Qualifications:
High School and Two Years' Experience
OR
Associate Degree and One Years' Experience

Preferred Qualifications:
  • Advanced proofreading and editing skills
  • Excellent verbal, written, and interpersonal skills are required.
  • Experienced working with minimal supervision
  • Advanced knowledge and experience using several office software programs
  • A high school diploma and 5 years of administrative coordinator/assistant experience
  • Proof, edit, and review junior administrative assistants work for accuracy
  • Requires knowledge and understanding of administrative and office policies and procedures.

The salary range for this position is: $90,100.00 - $116,600.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
  • Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the
'Know Your Rights'
poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT

YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:
Please log onto your
Internal Career Site
to apply for this job.