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Senior Procurement Specialist Jobs
Company | City Innovate Inc |
Address | San Francisco, CA, United States |
Employment type | CONTRACTOR |
Salary | |
Category | Technology, Information and Internet |
Expires | 2023-05-28 |
Posted at | 1 year ago |
City Innovate is a SaaS startup in the GovTech space on a mission to make the government a force for social good. We are strategically structured as a public-benefit corporation to ensure that we keep our focus not just on revenues but also on the needs of the people served by the government. We are passionate about making our customers' lives better and building products that help them deliver better services to the public.Our Founders have also placed a strong emphasis on company culture, promoting a collaborative team environment where entrepreneurship is always celebrated.
City Innovate is looking for a Senior Procurement Analyst to execute purchasing transactions such as, develop solicitation documents, process purchase requests and complete negotiation plans on complex contracts, whether they are customers or end users. This includes analyzing Statement of Work and project plans, assists in defining products and services specifications and determining contract parameters including cost of contract, creation of performance-based criteria, and solicitation of bids. The Senior Procurement Analyst will also apply proven communication, analytical, and problem-solving skills to help support the procurement process, and to ensure that procurement deliverables are met according to required tasks. The Senior Procurement Analyst will play a pivotal role in ensuring compliance with department policies, Public Contract code, Administrative Manual, and achieving competitive procurement goals.
What you’ll be doing:
Strategy and Planning
Formal Education and Certification
City Innovate is looking for a Senior Procurement Analyst to execute purchasing transactions such as, develop solicitation documents, process purchase requests and complete negotiation plans on complex contracts, whether they are customers or end users. This includes analyzing Statement of Work and project plans, assists in defining products and services specifications and determining contract parameters including cost of contract, creation of performance-based criteria, and solicitation of bids. The Senior Procurement Analyst will also apply proven communication, analytical, and problem-solving skills to help support the procurement process, and to ensure that procurement deliverables are met according to required tasks. The Senior Procurement Analyst will play a pivotal role in ensuring compliance with department policies, Public Contract code, Administrative Manual, and achieving competitive procurement goals.
What you’ll be doing:
Strategy and Planning
- Collaborate with project managers and procurement officials to determine procurement tasks and priorities.
- Clearly identify procurement approach and strategies, including RFP, ITB, Challenge-Based Procurement (CBP), RFO, RFQ, and RFIs
- Research, review, and analyze the effectiveness and efficiency of existing procurement processes and develop strategies for enhancing or further leveraging these processes.
- Identify and establish the scope and parameters of procurement requirements analysis on a project-by-project basis.
- Conduct interviews to gather user requirements through workshops, questionnaires, surveys, site visits, workflow storyboards, use cases, scenarios, and other methods.
- Work with stakeholders and the project team to review and validate requirements.
- Drafts, evaluates and reviews terms and conditions for products and services of high dollar value contracts
- Participate in any requirements documentation, problem statement development, Technical/functional/non-functional requirement gathering
- Conduct strategic sourcing activities to ensure the needs of the customers are addressed; identifies and notifies potential sources; conducts pre-bid and pre-proposal conferences; coordinates evaluation committee
- Assist in developing procurement packages for software and hardware products to meet agreed-upon requirements and to support purchasing efforts.
- Participate in the facilitation, QA, documentation, evaluation, and negotiations of purchased solutions to ensure that the features and functions have been enabled and optimized.
- Establish evaluation sheets, formulas, approach, strategies, and summary
- Develop statement of work or scope of work on based on information gathered on behalf of customers
- Develop and utilize standard templates to accurately and concisely write requirements specifications.
- Create procurement procedural documents, diagrams, training materials, and models,
- Translate conceptual user requirements into functional requirements in a clear manner that is comprehensible to developers/the project team.
- Assist with the interpretation of user requirements into feasible options and communicate these back to the business stakeholders.
- Analyze and verify requirements for completeness, consistency, comprehensibility, feasibility, and conformity to procurement standards.
- Conduct peer reviews of the solicitation packages to ensure accuracy and completeness
- Manage and track the status of procurement throughout the project lifecycle; enforce and redefine as necessary.
- Provide guidance and/or instruction to junior staff members.
- Communicate changes, enhancements, and modifications of procurement documentation– verbally or through written documentation – to project managers, sponsors, and other stakeholders so that issues and solutions are understood.
Formal Education and Certification
- College diploma or university degree in the field of business administration, computer science, finance, or information systems and two to five years of related work experience.
- Proven experience with business and technical requirements analysis, elicitation, modeling, verification, and methodology development.
- Working knowledge of network and PC operating systems
- Extensive experience with the organization’s core software applications, including SalesForce, ERP, SAP, PeopleSoft, ServiceNow, MS Office
- Expertise in various solicitation development related to either information technology, medical patient care, facilities, or professional services contracting with an emphasis on analytical skills, project management, various types of solicitations, negotiation of price and contractual terms/conditions, cost savings and vendor management.
- Experience in conducting competitive solicitations
- Ability to create systematic and consistent procurement procedures
- Understanding of information technology and software development life cycle concepts.
- Clear understanding of product management and market placement.
- Demonstrated knowledge of purchasing, contracting, and supply chain management process and operations.
- Demonstrated project management skills and project management software skills, including planning, organizing, and managing resources.
- Ability to apply statistical and other research methods into systems, issues, and products as required.
- Excellent understanding of the organization’s goals and objectives.
- Working knowledge of current network hardware, protocols, and standards.
- Logical and efficient, with keen attention to detail.
- Excellent analytical, mathematical, and creative problem-solving skills.
- Strong customer service orientation.
- Highly self-motivated and directed.
- Experience working in a team-oriented, collaborative environment.
- Ability to effectively prioritize and execute tasks while under pressure.
- Excellent listening, interpersonal, written, and oral communication skills.
- Ability to exercise independent judgment and take action on it.
- Dexterity of hands and fingers to operate a computer keyboard or mouse, and to handle other computer components.
- Sitting for extended periods of time.
- Lifting and transporting of moderately heavy objects, such as computers and peripherals.
- Occasional evening and weekend work to meet deadlines.
- Must have performed competitive procurement solicitation for large projects including Request for Proposal, Invitation for Bid, Request for Offer, Request for Quote and Challenge-Based Procurement
- Facilitated two (2) discrete Information Technology projects to document business-technology solution architecture, technology/data integration or solution implementation intended for solicitation
- Four (4) years of experience in purchasing, contracting and supply chain management for public-sector, preferably health or human services programs
- Remote with option to work in our office locations
- $70- $100 per hour depending on experience
- Up to 20 hours per week
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