Research & Grant Administrator Jobs

The American Heart Association has an excellent opportunity for a Research and Grant Administrator at our National Center office located in Dallas, TX.

The Research and Grant Administrator will serve as the program lead for strategic and/or restricted research initiatives, including but not limited to co-funding programs, American Heart Association Board-commissioned programs, strategically-focused research awards and/or other health equity, diversity and inclusion research initiatives funded by American Heart Association. The Research and Grant Administrator will have a sufficient level of scientific training and science-related work experience to oversee the administration of research program funding and communication, with a wide range of duties to ensure that the strategic research awards operate efficiently and effectively.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.

• Directs the completion/wrap up of each awarded initiative, including (but not limited to) developing end-of-award reports and/or publications. Works collaboratively with other staff (e.g., Evaluation director) and other departments (e.g., design and content/news/editorial) to produce outcomes documents and reports for the American Heart Association Board of Directors and other key American Heart Association audiences.
• Directs the American Heart Association budgeting process for assigned awards and other focused research programs. Administers financial information for strategic awards and other focused research award programs, including analyzing and monitoring budgets, and auditing financial reports.
• Serves as a liaison with other American Heart Association departments, including finance, legal, technology, and communications to ensure the research awards and restricted research programs are managed in compliance with American Heart Association policy and mission.
• Develops content for webinars and online training sessions for applicants and grants officers, as needed or requested. Delivers presentations to groups on webinars and in-person meetings.
• Manages activities for various volunteer program committees, including primary staffing of committees as assigned. This includes Oversight Advisory Committees, and other subcommittees, task forces, and working groups as assigned and required to execute programs.
• Manages communications with awardees, and serves as primary resource for program administration tasks. Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.
• Responsible for planning science meetings, conferences, and webinars for assigned strategic award programs. In conjunction with meetings staff, coordinates logistics and works with meetings staff to secure contracts, and meeting plans. Directs the plans for research/business updates, including web site information and other written communicaton channels.
• Manages focused research co-funding relationships —negotiates new ones and oversees existing ones (e.g., Enduring Hearts, and others as assigned). Actively manages these relationships and their identified awards. Matches available awards to sponsors’ interests and works with mission advancement and finance to document.

• Works to improve processes for awards management, including continuous improvement for projects as directed by leadership. Leads periodic team meetings and staff meetings.
• Works closely with peer review management to ensure appropriate peer review of strategically focused research programs and other specialty programs, as assigned.

• Bachelor’s degree in relevant scientific discipline. Master’s degree or equivalent experience preferred.
• Superb organizational skills
• Successful demonstration of volunteer coordination & management
• Ability to write, edit and produce reports and other formal documents of communication.
• Ability to interpret and communicate data and information.
• Ability to think logically to solve problems.
• Ability to use databases to execute queries for information.
• Thorough knowledge and use of common office software required.
• Project management experience, with ability to juggle/complete multiple projects.
• Ability to produce, manage and understand financial documents
• Knowledge of various research programs (NIH, NHLBI, American Heart Association)

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.