Contract Administrator Jobs

Requisition ID: 14418

This position provides technical and field sales / contract support to the dealer organization and Regional Managers. Responsible for the administration of all orders for a given district from receipt until shipment. This position may require interaction with national and/or international dealers and customers. Relies on instructions and pre-established guidelines to perform the job functions.

ESSENTIAL FUNCTIONS:

Contract Administration

• Participates in order review meetings. Resolves order review questions with dealers.
• Coordinates and participates in final inspections and delivery of units with dealers and customers.
• Participates in production scheduling meetings.
• Coordinates communications concerning orders among the dealer, customer, sales and marketing, engineering, production, purchasing and finance personnel.
• Maintains responsibility for on-going relationship-building tasks.
• Reviews incoming orders for completeness and conformance to established company requirements.
• Interacts with a variety of customers, which can include interaction with other departments, managers, customers, vendors, etc.
• Responsible to follow OTS process on new orders
• Reviews change orders for completeness and conformance to established company requirements.

OTHER DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO:

Perform or assist with any operations, as required or directed, to maintain work flow or respond to production requirements.

POSITION EXPECTATIONS:

1. SAFETY: Follow General Health & Safety Rules, ensure safe operating conditions within area of responsibility, and notify coworkers and supervisors of hazardous acts and conditions. Proper use of PPE; use only defect-free equipment. Promote safety in department. Use proper lifting techniques and overhead hoist when needed. Maintain clean and safe working environment in line with 5-S Philosophy. Participate in hazardous communication training and safety meetings.

2. QUALITY: Responsible for the quality of work. This requires defect-free work and understanding of the requirements of the company’s quality system as it pertains to job duties and responsibilities. Must be able to check work to ensure conformance to process control instructions, specifications, and quality standards. Identify and segregate non-conforming product. Identify the need for and assist in initiating and implementing corrective and preventive actions when appropriate. Follow the 3 Don’ts: 1) Don’t accept poor quality; 2) Don’t make poor quality; 3) Don’t pass poor quality.

3. FLEXIBILITY: Able and willing to work in other areas as needed. Must be flexible in taking lunch and breaks when workflow requires. Willing to work additional hours as necessary.

4. INITIATIVE: Actively participate in continuous improvement of products and processes to better serve customers and improve the overall profitability. Actively seek out work in other areas when current assignment is complete. Make suggestions for improving product quality, processes, safety, and company profitability. Submit these implemented improvements utilizing our Minor Kaizen process.

5. TEAMWORK: Positive working attitude toward other employees; be a team player. Work with others constructively and abide by company policies and procedures. Working together as a team for continuous improvement is vital to ensure the future of the company and its employees. Teamwork will be required to be effective in daily production assignments as well as special improvement projects.

6. LEAN: To daily utilize your skills and experience to eliminate waste and continually improve your process. Additionally, develop your knowledge of Lean through supporting your area in maintaining the highest levels of 5S; utilizing visual management tools that highlight problems and solve those problems for true root cause; participate and support kaizen events.

7. CAREER DEVELOPMENT: Attend and participate in a variety of meetings, training programs, and task force groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specific level of knowledge pertaining to changes to equipment or process, new developments, requirements, procedures, and policies.

8. LEADERSHIP: Lead the team, provide innovative thought leadership on strategies to grow market share, increase profitability, and meet long-term business goals.

9. ACTION-ORIENTED: Enjoy working hard; is action-oriented and energetic; not fearful of acting with a minimum of planning; seize more opportunities than others.

10. CONFLICT MANAGEMENT: Step up to conflicts, seeing them as opportunities; read situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation.

11. DEALING WITH AMBIGUITY: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

12. DRIVE FOR RESULTS: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.

MINIMUM REQUIREMENTS:

• 2-year Associates or B.A./B.S. in Sales or Marketing or its equivalent preferred
• Strong organization skills and impeccable attention to detail
• Proactive, outgoing, positive and professional personality; excellent customer service skills
• 2-3 years of related experience preferred
• Demonstrated proficiency in contract management including commonly used concepts, practices, and procedures in the Sales / Contract Administration field required.
• Must have excellent oral and written communication skills and proven negotiation skills.

PHYSICAL REQUIREMENTS: While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

REV Group is committed to a policy of equal employment opportunity. The Company conducts all employment practices without regard to race, sex, color, religion, national origin, age, disability, protected veteran's status, pregnancy, genetic information, sexual orientation or any other basis prohibited by law. REV Group also undertakes affirmative action to assure equal employment opportunity for minorities and women, for persons with disabilities, and for protected veterans.

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