Contract Administrator Jobs

Excelerate Energy is changing the way the world accesses clean, affordable, and reliable energy. We are focused on providing flexible LNG solutions to emerging markets across the globe and delivering a lesser emitting form of energy to markets that often rely on coal as their primary energy source.

We strive to achieve sustainable results by delivering what we promise and by investing in our people, assets, and technology while promoting a culture of safety, quality, and environmental stewardship.

We believe our human capital is our most valuable asset. We hire exceptional people who thrive in a dynamic and collaborative work environment. We are committed to fostering, cultivating, and preserving a culture of safety, diversity, equity, and inclusion (DEI). Together, we can create a better future by delivering clean energy to the global communities that need it most.

JOB SUMMARY: The Contract Administrator will provide support to the Legal Department by performing duties to assist legal and compliance operations. The Contract Administrator will manage the contracts administration process, coordinate filings and manage governance for various domestic and global subsidiaries, coordinate the process for approving and setting up new entities, and respond to KYC and due diligence inquiries and concerns. The Contract Administrator will assist with other related activities as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include but are not limited to the following activities. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

Contracts Administration

• Contract review prior to execution including but not limited to the following: (i) all fields completed, (ii) contains start and end date, (iii) notices section properly completed, and (iv) if NDA, ensure Excelerate’s standard version and proper term.
• Working in conjunction with IT, maintain eContracts database which houses all company contracts. Initiate database access for new employees. Conduct database training for new and current employees, as required. Oversee the roll out of an update to eContracts.
• Review notices inbox, and forward any notices received to the proper individual or department.
• Facilitate the contract execution process through the following: (i) ensure quality control by verifying that the contract lead sheet process has been followed, (ii) seek and obtain proper signatures in accordance with the Authority Limits Policy, (iii) attach special delegation of authority if required, and (iv) archive fully executed contracts in the eContracts database.
• Send out reminders for milestones including but not limited to contract renewals, expirations, and various other milestones related to projects that are recorded and tracked in the eContracts database.

Coordination of Corporate Matters

• Serve as the point of contact with the local corporate secretary.
• Understand what paperwork is to be prepared or filed each year in each foreign jurisdiction. Where there is a local corporate secretary, that person would be responsible for the actual preparation and filing. In the absence of a local corporate secretary in a particular jurisdiction, initiate preparation and filing of all corporate requirements.
• Coordinate with local corporate secretaries (third party companies) or local Excelerate Energy personnel who serve as corporate secretaries to ensure all corporate functions are accomplished.
• Work with each foreign corporate secretary to create and maintain a list of all documentation and corporate actions that need to be done on an annual basis as well as the applicable deadlines.
• Update corporate actions list accordingly to record all filings.
• Ensure copy of all foreign corporate documents and filings are received and maintained in the eContracts database, or other specified filing location.
• Facilitate changes for corporate entities including but not limited to a change in directors, company address, or registered agent.

Serve as Process Coordinator for setting up new entities.

• Coordinate new entity approval process between departments.
• Monitor complete set-up of the new entity to ensure that all registrations, licenses, and other necessary measures are completed.
• Work with Legal in setting up new entity once it has been approved.

Additional Duties

• Other tasks as delegated by the General Counsel and Senior Attorney.
• Prepare various legal documents based on standard templates.
• Assist with KYC requests and various due diligence matters including but not limited to providing certificate of formation, designation of officers, and assisting with third party questionnaires.
• Maintain and update company entity list and organization chart as instructed by Legal.
• Serve as notary and obtain apostille certifications for company as required.

ABOUT YOU:

• Ability to effectively multi-task and work independently to meet deadlines, while remaining calm under pressure.
• Ability to identify and resolve problems in a timely manner.
• Strong communication skills, both written and verbal.
• Superior organization and project management skills and attention to detail.
• Customer-oriented with both internal and external customers and colleagues.
• Demonstrated self-starter who takes ownership, initiative, is proactive, and enjoys working across departments.
• Bachelor’s Degree in Business or Liberal Arts with 3+ years relevant experience, or high school diploma with 5+ years relevant experience in a corporate legal department.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

WORK AUTHORIZATION: Candidates must be legally authorized to work in the United States. No sponsorship is being offered at this time.

AFFIRMATIVE ACTION/EEO STATEMENT:

It is the policy of Excelerate Energy to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Additional Information:

No unsolicited agencies at this time, please.

Please note - Due to the high volume of applications we receive, we are unable to respond to direct messages about this role.