Property Coordinator Jobs

About Kilroy Realty

• As pioneers and innovators in the creation of a more sustainable real estate industry, our approach to modern business environments helps drive creativity and productivity for some of the world’s leading technology, entertainment, life science and business services companies.
• A big part of the company’s foundation is its commitment to enhancing employee growth, satisfaction and wellness while maintaining a diverse and thriving culture. For the third year in a row, the company has been named to Bloomberg’s Gender Equality Index – recognizing companies committed to supporting gender equality through policy development, representation, and transparency.
• We hope you’ll decide to join us!
• Kilroy (NYSE: KRC) is a leading U.S. landlord and developer with over 14 million square feet in our portfolio which spans five distinct regions including San Diego, Greater Los Angeles, the San Francisco Bay Area, the Pacific Northwest and Austin, Texas.

About the Opportunity

This position will be employed by Kilroy Realty, L.P. and primarily entails a full range of administrative support for the Asset Management Team in the Pacific Northwest. This position reports to the Property Manager.

Opportunity Requirements

• Must be self-motivator, possess excellent phone etiquette, must convey a highly professional manner, and must be highly organized.
• Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
• Minimum of 3 years working in a professional office environment.
• Minimum 1 year working in a commercial real estate environment.
• Accounting experience preferred.
• Good math skills are essential.

Summary of Responsibilities

An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:

General Administration:

• Provide front desk and telephone coverage as needed for the Building Management Office.
• Assist Asset Management Team in coordinating office moves.
• Assist with Sustainability Tracking and Reporting
• Maintain project, vendor, and tenant files.
• Assist with Tenant Amenity coordination (i.e. conference room reservations, gym applications, bike room requests, etc.)
• Assist Asset Management Team with ensuring all tenant contacts (legal, billing, premises, emergency) are updated.

Accounting Requests:

• Run current aging reports on the 5th, 10th, and 15th of each month. Assist with contacting tenants via phone, email and letter for outstanding receivables. Work with Property Manager to provide Portfolio Manager with status updates.
• Budgets:
• Assist asset management team with end of year CAM Reconciliation letters and annual tenant CAM estimate letters.
• Walk the property with Asset Management Team to identify items to be included in the budget.
• Assist asset management team in preparing and sending out monthly rent statements.
• Assist Asset Management Team with compilation of information/data for annual budget preparation, as needed.
• Assist Asset Management Team in gathering proposals for the budget.
• Reporting:
• Assist Asset Management Team with the preparation and submittal of Lease Change Notices as needed.
• Assist with the review of Lease Abstracts from Accounting for Property Manager approval.
• Assist Asset Management Team with checking with contracted vendors to verify pricing.
• Assist Asset Management Team with follow up on any outstanding invoices or incorrect billings and resolve discrepancies in a timely manner.
• Payables:
• Assist Asset Management Team with Monthly Variance Reports.
• Receivables:
• Assist asset management team in preparing and tracking tenant utilities, after-hours lighting, HVAC and tenant direct services billings.
• Process weekly vendor invoices.
• Create and maintain receivables contact list.

Insurance Compliance:

• Assist Asset Management Team in preparing incident report forms for submittal to Risk Manager.
• Assist Asset Management Team in obtaining timely renewal of submittal of insurance binders for tenants and vendors.

Property Management:

• Assist Asset Management Team in following up with vendors to confirm timely completion of jobs.
• Participate in annual property inspections.

Tenant Relations:

• Assist Asset Management Team in coordinating the Online Fire Life Safety training program with the tenants.
• Assist in the preparation of move-in packages and assist in coordination of tenant move-ins/outs.
• Assist in implementation and compliance of tenant lease obligations.
• Assist in educating tenants on each project’s recycling program.
• Assist Asset Management Team in coordinating all tenant and property events.
• Assist in preparing Tenant Manuals and Emergency procedures.
• Assist Asset Management Team in resolving miscellaneous Tenant issues.
• Assist Asset Management Team with the preparation and distribution of tenant memos and notifications.
• Assist Asset Management Team in coordinating signage program, including directory boards, tenant suite signs, floor directory signs, monument signs, evacuation and restroom signs, etc.

Vendor Relations:

• Maintain vendor contracts, purchase order documents and vendor files as needed.
• Liaison with engineering team to complete tenant work order in a timely manner.
• Assist Asset Management Team with collection of bids for projects, and / or maintenance and repairs.
• Assist Asset Management Team with monthly walk troughs and follow up requests.

Other duties as assigned.

What we offer

At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $57,000 to $84,000, and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs.It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.This role is eligible for an annual discretionary bonus as well.

Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive.Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more.Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness and commuter benefits, just to name a few.We invite you to visit our website at www.kilroyrealty.com to learn more.

To apply, [email protected]. Please include the position title in the subject line. No phone calls, please.EEO/AA/M/F/Vet/Disability Employer.