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Program Specialist Jobs
| Company | US National Foundation on the Arts and the Humanities - Agency Wide |
| Address | , Washington, Dc |
| Employment type | FULL_TIME |
| Salary | $64,957 - $102,166 a year |
| Expires | 2023-06-13 |
| Posted at | 1 year ago |
Duties
Due to the technical difficulties, this job announcement has been extended by one business day. Announcement will now close at 11:59pm on Monday, April 17, 2023.
If selected for the Program Specialist position, the incumbent will work on various phases of the receipt and processing of museum grant applications as well as the monitoring and assessing of awardee performance. At the full performance level, typical work assignments will include but are not limited to the following:
- Utilizes grants management database to enter data and create reports.
- Supports the work of the Office of Museum Services through cooperation with other staff to manage variable workloads and assistance with a variety of tasks including general clerical support.
- Updates and maintains databases, spreadsheets, and other reports and documents in support of application and grants management activities.
- Reviews incoming applications for eligibility and completeness, budget review and analysis, and associated applicant contacts.
- Assists with the processing of grant applications and grants administration.
Requirements
Conditions of Employment
- Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
- Resume and supporting documents (See Required Documents).
- Males born after 12-31-59 must be registered for Selective Service
- Must be a U.S. Citizen or National
- Relocation expenses will not be authorized.
- You must meet all qualification requirements upon the closing date of this announcement.
- If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
- May be required to successfully complete a probationary period.
Qualifications
MINIMUM QUALIFICATIONS:
GS-9: To be eligible at the GS-9 grade level, you must have at least one year of specialized experience equivalent to the GS-7 grade level. Specialized experience is defined as experience that includes at least two out of the three major areas: (1) Knowledge of the purpose and values of museums within communities and the roles and responsibilities and functions of museum staff; (2) Knowledge of and ability to interpret requirements that relate to discretionary grant programs, including application and review process; awardee reporting; and program administration; (3) Knowledge of the principles and practices of the museum field in at least one of the following areas: developing and/or presenting museum public programs, exhibitions, digital learning resources and in-school and out-of-school programs; building museum-community partnerships; assisting with and/or leading efforts in museum collections management, documentation, conservation, and access.
OR
I have a Master's or equivalent graduate degree (e.g. LL.B or J.D., related to the position) in an accredited or pre-accredited college or university or 2 full years of progressively higher-level graduate education leading to such a degree. Graduate level education must demonstrate the competencies necessary to do the work of the position. Qualifying education includes one or a combination of the following fields: Museum Studies.
OR
I have some specialized experience as described above, but less than one year and I have more than one year but less than two years of graduate education. A combination of specialized experience and graduate level education (i.e. Master's or relatable LL.B or J.D. degree). Graduate level education must demonstrate the competencies necessary to do the work of the position. Qualifying education includes one or a combination of the following fields: Museum Studies.
(Only graduate education in excess of the first year may be used to qualify applicants for positions at the GS-9.).
See "Combination of education and experience" for more information on calculating percentage of education.
GS-11: To be eligible at the GS-11 grade level, you must have at least one year of specialized experience equivalent to the GS-9 grade level. Specialized experience is defined as experience that includes all three major areas: (1) Knowledge of the purpose and values of museums within communities and the roles and responsibilities and functions of museum staff; (2) Knowledge of and ability to interpret requirements that relate to discretionary grant programs, including application and review process; awardee reporting; and program administration; (3) Knowledge of the principles and practices of the museum field in at least one of the following areas: developing and/or presenting museum public programs, exhibitions, digital learning resources and in-school and out-of-school programs; building museum-community partnerships; assisting with and/or leading efforts in museum collections management, documentation, conservation, and access.
OR
I have three (3) full years of progressively higher level graduate education leading to such a degree (i.e. PhD) or LL.M, if related in one or a combination of the following fields is required: Museum Studies.
OR
I have some specialized experience as described above, but less than one year and I have more than one year but less than two years of graduate education. A combination of specialized experience and graduate level education (i.e. Ph.D. or equivalent doctoral degree, related to the position ). Graduate level education must demonstrate the competencies necessary to do the work of the position. Qualifying education includes one or a combination of the following fields: Museum Studies.
(Only graduate education in excess of the first two years may be used to qualify applicants for positions at the GS-11.).
See "Combination of education and experience" for more information on calculating percentage of education.
NOTE:
1. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
2. Combining Education and Experience: Combinations of successfully completed post undergraduate education and experience may be used to meet the minimum qualification requirements for the grade level(s) specified above. To compute the percentage, divide your total months of qualifying experience by 12. Next, divide your semester hours of graduate education. Add the two percentages. The total percentage must equal at least 100 percent to qualify.
3. Graduate Education: To qualify for the GS-0301 position at the GS-11 grade level(s) on the basis of graduate level education, graduate education must be in one or a combination of the following fields is required: Museum Studies. An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.
Only graduate education in excess of the first year may be used to qualify applicants for positions at the GS-9.
Only graduate education in excess of the first two years may be used to qualify applicants for positions at the GS-11.
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY?
You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see the Department of Education website at www.ed.gov.
PASS/FAIL COURSES:
If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
FOREIGN EDUCATION:
if you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
Career Transition Assistance Programs:
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .
Selective Service Registration:
Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).
Veterans Preference:
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
HIRING INCENTIVES:
- Eligible for Tuition Assistance Program
- This position is telework eligible up to 4 days per week.
- Eligible for Student Loan Repayment Program
This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.
- BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum
qualification requirements, your application will then be placed in one of three categories:
- Qualified
- Highly Qualified
- Best Qualified
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as
follows:
- Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
- Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Institute of Museum and Library Services at [email protected] or 202-653-4676 to obtain an alternative application.
To preview the Assessment Questionnaire, click on the following link:https://apply.usastaffing.gov/ViewQuestionnaire/11912015Agency contact information
Elizabeth Lyons
Address
Institute of Museum and Library Services
955 L'Enfant Plaza, North, SW
Suite 4000
Washington, DC 20024
USNext steps
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.- Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- Beginning and ending dates of appointment
- A copy of your latest performance appraisal including your rating; and
- Selective Service
- New employee probationary period
- Privacy Act
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Social security number request
- Agency; and
- Financial suitability
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
- Any documentation from your agency that shows your current promotion potential.
- Equal Employment Opportunity (EEO) Policy
- Signature and false statements
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
- A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
- Reasonable accommodation policy
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
- BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- Position title
- A copy of your Reduction In-Force (RIF) separation notice OR; notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury OR; certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you must provide a complete Application Package which includes:
1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
2. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
3. (Required, if applicable): Are you claiming special priority selection rights under the Inter-agency Career Transition Assistance Program (ICTAP)? If so, submit:4. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:- A copy of your Reduction In-Force (RIF) separation notice OR; notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury OR; certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
- A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
- A copy of your latest performance appraisal including your rating; and
- Any documentation from your agency that shows your current promotion potential.
- Beginning and ending dates of appointment
- Agency; and
- Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
- Position title
NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
2. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
3. (Required, if applicable): Are you claiming special priority selection rights under the Inter-agency Career Transition Assistance Program (ICTAP)? If so, submit:
- A copy of your Reduction In-Force (RIF) separation notice OR; notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury OR; certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
- A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
- A copy of your latest performance appraisal including your rating; and
- Any documentation from your agency that shows your current promotion potential.
- Agency; and
- Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
- Position title
- Beginning and ending dates of appointment
NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
This job is open to
- Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
- The public U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Open to all U.S. Citizens and individuals eligible under the Inter-Agency Career Transition Assistance Program (ICTAP).
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