Program Coordinator (Community Centers)

THE POSITION

The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis.

To coordinate and direct recreation, educational enrichment, child care, special events, or other special community programs and activities in a facility or site, or to coordinate and direct a City-wide program or service in a special programming area.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a higher-level professional or management position. Responsibilities may include the direct or indirect supervision of lower-level positions.

Essential Duties And Responsibilities

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:

• Interview, select, evaluate, and oversee participants and activities related to the program.
• Develop and coordinate fund-raising events.
• Determine needs and priorities of neighborhoods/customers and plan programs consistent with those needs and priorities.
• Prepare and compile materials for obtaining grant funds.
• Coordinate and conduct part-time and seasonal recruitments.
• Determine facility, equipment, scheduling, and staffing requirements for programs and events.
• Make oral presentations to various groups and/or boards.
• Provide workshop instruction and in-service training for lower-level staff.
• Manage and operate a sports facility or a neighborhood community center.
• Design, evaluate, and recommend continuance, modification, or cancellation of recreation, educational, child care, special events, and community service activities and programs.
• Prepare and maintain written reports, records, and memorandums related to assigned programs or facilities.
• Coordinate departmental activities with related activities of other departments or outside agencies and groups.
• Provide information and referrals to the neighborhoods/customers concerning available programs, including the development and distribution of brochures, flyers, and other promotional materials.
• Plan, organize, coordinate, and direct various recreation, educational enrichment, child care, special events, youth development, youth employment, or other community service activities and programs at neighborhood recreation, sports, or community facilities.
• Respond to inquiries from the public and other agencies.
• Supervise recreation leaders, volunteers, and other assigned personnel in activities.
• Perform related duties as required.

Qualifications

Knowledge of:

• English usage, spelling, grammar, and punctuation. Common computer software packages.
• Organization, procedures, and operating details of the department.
• First aid and safety practices.
• Principles of supervision and training.
• Recreation, educational enrichment, child care, special events, youth development or employment, or other community service activities, such as aquatics, sports, games, arts, crafts, dramatics, music, or other special community programs.
• Facilities, equipment, and staffing needed to provide recreation, educational enrichment, child care, special events, or special community services to the community.

Ability To

• Express and relate ideas clearly and concisely, both orally and in writing.
• Read, write, and speak the English language at a level necessary for efficient job performance.
• Develop program-related policies and procedures.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Speak before groups.
• Keep records and prepare reports.
• Compile and prepare grant funding request materials.
• Organize and direct a variety of recreation, youth development or employment, educational enrichment, child care, special events, or special community service activities and programs.
• Plan, assign, coordinate, schedule, and supervise the work of lower-level personnel.

Experience And Education

Two years of leadership experience in a recreational, educational, youth development, child care, special events, or community service setting, which included responsibilities such as organizing and providing general guidance over the activities of children, teenagers, and adults.

Successful completion of college-level courses with major course work in recreation, education, child development, or a closely related field may substitute for the experience requirement on a year-for-year basis. Completion of thirty (30) semester units is equivalent to one year of experience.

PROOF OF EDUCATION

Should education be used to qualify for this position, then p roof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

Special Qualifications

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

For child-care and elder-care positions, candidates must meet qualifications in accordance with current laws and regulations.

Assessments

If considered for appointment, candidates must:

• Pass a tuberculosis screening test.
• Pass a physical, criminal background check, and drug test.

Training

This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment.

Physical Demands And Work Conditions

The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Physical Requirements

This is an active position requiring the ability to move about on foot, with frequent walking and standing; frequent starts and stops; perform simple and power grasping; verbal and hearing skills to effectively communicate with participants and staff; visual acuity to read and record documents and make observations, intermittently, lift, carry or move equipment of 20 pounds or less.

Work Conditions

May be required to work weekends, evenings, and be on-call.

Environmental Conditions

Work may be performed indoors or outdoors with exposure to heat, often over 100 degrees, sun, noise, dust, and pollens.

Probationary Period

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

• Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
• Employment applications must be submitted online; paper applications will not be accepted.
• Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.
• Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan /fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application . Proof of education will be required at time of appointment.
• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ).
• Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
• Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Program Coordinator examination.
• Employment applications will be considered incomplete and will be disqualified:

Questions

For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• Call the Human Resources Department at (916) 808-5726
• Send an email to [email protected] ; or
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
• Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ;

Bilingual Pay

Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act

The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer

The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board

Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements

Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library

Closing Date/Time: 7/3/2023 11:59 PM Pacific