Photo Studio Booking And Scheduling Assistant

Responsibilities:

Assist in booking photo sessions for the studio

Manage a busy and complex calendar, scheduling and coordinating shoots and events

Handle incoming phone calls, accurately record messages, address issues independently, and transfer calls as needed

Follow up with callers regarding information requests

Proactively manage the workflow of the team, including meetings, correspondence, and milestones

Help organize critical work projects and prioritize tasks with the team

Collaborate with internal departments to support departmental objectives

Prepare high-quality correspondence, memos, and presentations

Coordinate travel arrangements and create itineraries

Maintain updated travel schedules and information

Coordinate and track show contracts, payments, and paperwork

Provide general administrative support and perform diverse administrative duties

Manage internal documentation using booking systems, calendars, and ticketing schedules

Assist with errands as requested by the team

Multitask in a fast-paced environment while maintaining attention to detail

Qualifications:

Highly organized with exceptional interpersonal skills

Proficient in calendar management and scheduling

Excellent phone etiquette and communication skills

Ability to work remotely

Detail-oriented with strong problem-solving abilities

Self-motivated and proactive