Personal Assistant/Admin Assistant

Personal Assistant/Administrative Assistant (part time remote, part time on site)
Personal Assistant to the business owner provides multi-faceted administrative support and assistance to ensure the effective use of owner's time and productive interactions with staff and clients. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the executive's schedule, meeting preparations, follow-up tasks and errands, and travel arrangements. Conducts phone calls, research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources.
Personal Assistant
The purpose of this role is to support a very busy entrepreneur and make life easier by managing both personal and business-related functions. The person selected for this position will need to have a proven history of supporting high level executives with a strong skill in the ability to multi-task in a high paced environment. A seasoned business owner who is always thinking two steps ahead.
To be successful, candidates will have the following attributes:
Responsibilities

• Ability to work in a fast-paced environment.
• Transport to airport and other locations as needed.
• Acceptance of all delivery packages; placed in designated areas and unpack “waters” and household supplies and put away.
• Source business and home supplies and ensure items are always stocked.
• Mail pickup daily, opened and organized/filed.
• Personal shopping for events throughout the year; wrapping gifts; sending cards, etc.
• Prepare travel folders in a presentable format that includes all applicable travel information.
• Ensure home is kept orderly and tidy. Laundry is put away, closets remain organized.
• Additional functions as directed by employer.
• Ability to research, compile and organize retail orders and track shipments, will train on B2B ordering sites
• Arrange and coordinate all travel.
• Designated errands as requested by employer.
• Coordination of small events; catering if needed.
• Ensure vehicle maintenance is up to date.
• Ability to make sound independent decisions to ensure a smooth workflow environment.
• Timely response to projects daily
• Manage daily schedule; meetings and appointments; outreaching on employers’ behalf via email; phone; text using the upmost professional and courteous manner.
• Required to maintain confidentiality.
• Arrange all appointments for employer are requested.
• Ensure vehicles are washed; vacuumed and filled with gas weekly.
• Source vendors for repairs/projects as needed; oversee projects on site or delegate to support staff..

Requirements And Skills

• Honesty / Trustworthy is mandatory
• Ability to prioritize daily workload.
• Knowledge of Quickbooks and bookkeeping practices a plus.
• Knowledge of Excel, Word and English proficiency. Scheduling apps including When I Work and a CRM are used daily.
• Proven work experience as a Personal Assistant for high level executives/business owners
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills is an absolute must.
• High School degree
• Discretion and confidentiality a requirement
• Must pass a background check
• Computer literacy (personal laptop is a plus)

Additional Perks

• Casual work attire allowed daily
• Generous retail discounts on top brand active and athleisure wear
• Complimentary fitness membership

Part time position; possible full-time for right candidate, flexible hours somewhat, some work can be done remote, other times work in the home or business location(s) required, reliable transportation a must. Hours can be somewhat flexible for the right candidate, very little weekend work required, but ability to respond via text on weekends may be necessary. Typically work can be completed standard M-F. Option for some weekends/weeknights if schedule allows.