Payroll & Compliance Specialist Jobs

Squarespace is looking for an accomplished Payroll Specialist to join our Payroll function to meet the needs of our growing company. You will work on our Finance team and partner with People Operations and Legal.
The Finance Team builds compliant processes that ensure seamless support of our growing organization. As the next member of our team, your work will support this through the preparation, distribution, and reporting of our payroll.
You will report to our Payroll and Compliance Manager and can be based in our New York headquarters or remotely in an approved location.
We have introduced our Flexible Work Philosophy for Squarespace employees, which you can find on our career page. For those who will work out of our offices 1-5 days a week, we have also introduced a detailed return to office approach to guarantee a safe return for our Squarespace employees. The safety of our people is our top priority and we will continue to monitor the status of COVID‑19.
You'll Get To...

• Manage batch input spreadsheets for upload into payroll system. Can take a spreadsheet and format it for proper upload into the payroll system.
• Payment of special transactions such as off cycle payments, retroactive pay, garnishments, and other statutory deductions
• Reconcile W-2 forms to ensure accurate entry of all compensation transactions, and quarterly Federal and State returns and amendments
• Prepare 401(k) balancing and funding
• Perform other duties and special projects as assigned or as responsibilities dictate
• Coordinate with Accounting team to provide pay period end close activities and requests
• Help audit employee records in HRIS (Workday & ADP WorkforceNow), in partnership with HR Generalists and Finance, to ensure they are accurate and up-to-date
• Partner with Payroll Manager and supporting departments to help with opportunities to test and automate current processes that promote efficiency and streamlining payroll processes
• Process pre payroll checklists – including audits and balancing - prior to submitting final payroll.
• Providing accurate and efficient payroll processing of a 1,500+ growing global workforce, this currently includes three US payrolls and six International
• Resolve all payroll discrepancies, process semi-weekly adjustments, and answer employee inquiries

Who We're Looking For

• A deep understanding of Payroll practices, legislation and regulation
• Experience in Federal, State, and Local labor laws, payroll tax requirements, payroll regulations and industry changes that affect payroll operations
• Experience processing end-to-end payroll at a small to mid sized organization
• Experience working in global, multi-state private and public companies
• Intermediate to advanced Excel/Google Sheets proficiency and ability to work with large datasets
• Experience with payroll systems (Workday, ADP WorkforceNow, ADP SmartCompliance)
• Proven hands-on experience and exceptional attention to detail
• Capability to handle confidential and sensitive information
• Certified Payroll Professional certification (CPP) or Fundamental Payroll certification FPC

Benefits & Perks

• Retirement benefits with employer match
• Equity plan for all employees
• Up to 20 weeks of paid family leave
• 7 Employee Resource Groups across locations
• Health insurance with 100% premium covered for you and your dependent children
• Employee donation match to community organizations
• $100 per month remote stipend
• Fertility and adoption benefits
• Education reimbursement
• Flexible vacation & paid time off
• Headspace mindfulness app subscription

Cash Compensation Range: $59,000 - $103,500 USD
The base salary for this position will vary based on job-related criteria including relevant skills, qualifications and experience, among other factors.
In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include on-target commissions or overtime pay), all Squarespace employees are eligible to receive equity in the company as part of their total compensation.
About Squarespace
Squarespace is a leading all-in-one website building and ecommerce platform that enables millions to build a brand and transact with their customers in an impactful and beautiful online presence. Our products allow anyone at any stage of their journey to manage their projects and businesses through websites, domains, ecommerce, marketing tools, and scheduling, along with tools for managing a social media presence with Unfold and hospitality business management through Tock. Squarespace democratizes access to outstanding design, helping our customers in approximately 200 countries and territories maintain consistent branding across all digital touchpoints to stand out online. Our team of more than 1,400 is headquartered in downtown New York City, with offices in Dublin, Ireland, Portland, Oregon, and Chicago, Illinois. For more information, visit www.squarespace.com.
Our Commitment
Today, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.
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