Part-Time Administrative Associate 2 Jobs

Title: Administrative Associate 2
Pay Rate: $30/hr
Job Type: 2-month contract
Shift(s): Part-time, Mon Fri; 1pm 4pm
Location: Palo Alto, CA 94305
Job Code: JPC-8493/1238609
This work location requires proof of full vaccination against the Covid-19 virus, for workers within Department of Medicine/Healthcare*
Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Provide administrative or operational support working under general supervision in the Vice Provost and Dean of Research Unit.
Core Duties

• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Maintain approved content on websites.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

Requirements

• Demonstrated success in following through and completing routine tasks.
• High school diploma and three years of administrative experience, or combination of education and relevant experience.
• Ability to prioritize and multi-task.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Prior experience preferred in Catalog Purchasing, Smart Mart, Reimbursements, and iProcurement
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.

TEKBERRY OFFERS A $100 payment FOR REFERRALS!
Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. US citizens, Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to work Corp to Corp or to sponsor H-1B visas currently. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.
Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).
By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https://tekberry.com/search-jobs/