Office Personal Assistant Jobs

High confidentiality public relations firm looking for a PART-TIME responsible personal assistant to provide personalized administrative support to our CEO in a well-organized and timely manner.

You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication.

Responsibilities

•Act as the point of contact between the CEO and staff, clients and business partners

•Screen and direct phone calls & emails and distribute correspondence

•Handle incoming e-mail requests and queries appropriately

•Manage calendar and schedule meetings and appointments

•Make travel arrangements

•Take dictation and minutes

•Source office supplies

•Produce reports, presentations and briefs

•Devise and maintain office organization system

•Run company & staff errands as needed

•Set up Zoom calls

•Other admin tasks as assigned/needed

Requirements and skills

•Proven work experience as a personal assistant

•Knowledge of office management systems and procedures

•MS Office and English proficiency

•Accompany CEO on-site at events, photo shoots, red carpet appearances, etc.

•Up-to-date with latest office gadgets and applications

•Ability to multitask and prioritize daily workload

•Excellent verbal and written communications skills

•Discretion and confidentiality