Office Coordinator/Hr Assistant

Who You Are

• High School Diploma; some college preferred
• 1-2 years of hands-on administrative support experience
• Team player: ability to communicate effectively and work harmoniously with others
• Effective oral and written communication skills in interacting with employees
• Strong organizational skills, an eye for detail and a sense of urgency
• Ability to understand and execute on established work procedures
• Possess a general knowledge of Microsoft Office Applications including Excel, Word and Outlook

What You'll Do

• Must develop and maintain courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations.
• Act as the liaison for team members with IT vendor and coordinating necessary IT services
• Coordinate travel logistics such as hotels, flights, transportation, and conference registrations as requested
• Manage employee and other apparel ordering and distribution as needed
• Assist with the planning, organization and support the execution of events including, conferences, meetings and social events
• Operate office machines, such as copier, fax, phone system and computer
• Must maintain courteous, professional, and effective working relationships with employees at all levels of the organization
• Receive and send emails, scan and forward documents and answer telephone calls and distribute messages to the appropriate contact
• Must work the hours and/or shift assigned and begin and end work on time. Must meet attendance requirements
• Open, sort, and distribute company mail. Prepare outgoing mail and take mail to the Post Office, UPS or Fedex
• Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable
• Perform other clerical duties as necessary. These may include making copies, assisting with the postage meter, shredding files, business related errands and other duties as assigned
• Catering/prep/reservations for meetings as requested
• Assist with managing calendars and setting up calendar and zoom invites as requested
• Plan, organize and coordinate internal and external meetings, and prepare and distribute materials as needed
• Must assume responsibility for providing timely, appropriate responses to requests/suggestions/complaints or refer such comments to the appropriate person
• Responsible for time sensitive and confidential materials. Provides status updates, prepares agendas, correspondence, reports, and presentations as requested
• Creating/transcribing documents to send via DocuSign
• Stock all conference rooms and employee breakroom with supplies

What We'll Do

• Winning Culture with a Commitment to Work/Life Balance
• Competitive Pay with a Simple IRA with Company Matching Program
• Paid Holidays & Paid Time Off
• Company Sponsored Short & Long-Term Disability and Life Insurance
• Medical, Dental, Prescription Drug Plans, Accident, Critical Illness and Flexible Spending Account

Kelly Moss is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.