Office Coordinator I - Behavioral Health 179

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems.
San Bernardino Forensic Assertive Community Treatment (FACT) is an Assertive Community Treatment (ACT) program and serves 50 unduplicated clients, ages 18+, that may have a history of frequent psychiatric hospitalizations and a history of homelessness.
Full Time; DAYS 8:00 am - 4:30 pm; Monday - Friday
Wage range $17.74 - $25.02 - Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.
Position Summary
The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.
Essential Functions

• Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders

Finance Driven Job Duties

• Monitors client eligibility at admission/enrollment and throughout stay
• Prepares and validates payroll
• Enters AP batches weekly into accounting software
• Facilitates Trust Banking services
• Provides and maintains revenue information; provides billing information to A/R department and County agencies
• Facilitates Rep Payee services
• Prepares and reviews credit card entries
• Records and deposits cash receipts
• Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures
• Determines monthly journal entries required and confirms correct information is on reports

Medical Records Driven Job Duties

• Safeguards confidential information per policies and requirements
• Orders medical records forms and supplies
• Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)

Human Resources Driven Job Duties

• Close out terminated files
• Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
• Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
• Processes Shoes for crew’s orders
• Distributes HR information to program personnel as directed by Corporate HR
• Assists in promoting open positions
• Enters information into TOP/Relias
• Runs and tracks MVR reports
• Tracks new hire paperwork and documentation including credentialing
• Maintains personnel files per standard and checklist

Information Technology Driven Job Duties

• Provides limited computer systems support to staff
• Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software

Program/Department Driven Job Duties

• Order supplies (food, office, maintenance)
• Assists leadership with special projects
• May serve as a relief or back up for the receptionist or other Administrative positions
• Assist with events
• Helps facilitate staff scheduling
• Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
• Prepares correspondence, agendas, meeting minutes/notes
• Assist with staff scheduling
• Helps coordinate and address maintenance requests

Duties and responsibilities may be added, deleted and/or changed at the discretion of management.
Qualifications
Required:

• One (1) year of administration experience
• Knowledgeable and proficient in MS Office programs
• Experienced entering data into computer systems
• Must be at least 18 years of age
• All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver’s license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply
• High School or GED

Preferred

• Experience in Healthcare field
• Two (2) years of administration experience

Skills

• Analytical and problem-solving skills

PHYSICAL DEMANDS
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures)
EOE AA M/F/V/Disability
If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.
Equal Opportunity Employer Description
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Pay Transparency Policy Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)