Office Assistant Jobs

We have an exciting and rewarding opportunity available for an Office Assistant to join our team in Saint Paul! In this role, you will be seated front and center and recognized as the ‘face and voice of TKDA’ when greeting visitors and answering phones. You will also get in on all the action that occurs ‘behind the scenes’ by assisting with the creation and proofreading of letters and other correspondences, processing of incoming and outgoing mail and package shipments, coordination and scheduling of various meetings, ordering and stocking office supplies, and assisting employees with a range of office services requests. This role will also assist with the administration and execution of our archive policy and maintenance of archive databases. You will learn a great deal about all our services and the types of projects we design as you work alongside a team of talented design and engineering professionals while working in a fun, modern, team-oriented, fast-paced, and ever-changing environment.

Given the nature of the responsibilities associated with this opportunity, the candidate will frequently sit, stand, and walk for extended periods. The candidate will perform repetitive motions with fingers, hands, wrists, shoulders, and upper body while opening, sorting and/or distributing mail and package shipments. On occasion the candidate may be required to stoop, bend or reach above their shoulders and lift and carry packages and office materials weighing up to 25 pounds.

Required Qualifications

• Professional, positive, and welcoming demeanor with a passion for providing exceptional customer service.
• High School Diploma and a minimum of five (5) years of related experience – or – Associate Degree and a minimum of three (3) years of related experience.
• Ability to work a full-time schedule during our core business hours of 7:30 am – 4:30 pm; M-F
• Strong attention to detail and data accuracy
• Intermediate proficiency with MS Office applications (Word, Excel, Outlook).
• Strong verbal and written communication and proof reading skills with a demonstrated ability to recognize proper use of grammar, punctuation, and spelling.
• Strong organization skills demonstrated by the ability to prioritize and multi-task in a fast-paced, deadline-driven environment.
• Strong interpersonal skills with an ability to work independently and as a team member

Advantageous Qualifications

• Previous experience handling and maintaining archive records, databases, and files.
• Previous Office Assistant experience within a professional services environment

Upon acceptance of a conditional offer of employment, the selected candidate will be required to complete a standard pre-employment background screening, which consists of Social Security verification, educational verification, review of criminal convictions, and driving history.

*Notice to Recruiters and Placement Agencies*

TKDA will not accept unsolicited resumes from recruiters or placement agencies unless a service agreement is in place. In the event TKDA receives an unsolicited resume without a service agreement in place, TKDA will not be obligated to pay a service fee of any amount nor will TKDA be held liable to terms or conditions under any agreement of any kind that has not been authorized in writing by a TKDA officer.