Office Assistant Jobs

POSITION SUMMARY

The Office Assistant will be the first point of contact for everyone that enters the office. The duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Office Assistant, you should have a positive personality, as this is also a customer service role. You should be able to deal with tasks in a timely and effective manner while streamlining office operations. Multitasking and time management skills are essential for this position. This role may require flexibility in hours, at times. Ultimately, this individual should ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results-oriented. This company operates nationally and is growing by the day.

OBJECTIVES

• Notify office team and security of incoming guests
• Receive deliveries, sort and distribute incoming mail
• Schedule meetings for office team as needed
• Keep detailed and accurate records of visitor requests and of calls received
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Take inventory of supplies and restock as needed
• Forward calls quickly and accurately in order to be directed to the correct stakeholder
• Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Answer and direct phone calls in a polite and friendly manner within three rings
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer

COMPETENCIES

• Can answer the phone within 3 rings in a prompt and polite manner
• Ability to work within Aloware on desktop and cellphone applications to respond to calls
• Has an eye for aesthetics in order to monitor and maintain the office appearance and cleanliness
• Experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides)
• Ability to quickly direct incoming shipments to the correct team member
• Knowledge of the Cardone Ventures sales process in order to keep interested customers engaged in our products/services before directing them to the proper stakeholder
• Ability to work on specific office equipment such as printers, fax machines…etc.
• Ability to accurately ship out supplies or equipment to other locations

EDUCATION AND EXPERIENCE

• High School Diploma or equivalent
• Must possess a valid/active driver’s license and a functioning vehicle
• 2-3 years work experience in a similar office or customer service role

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

Recent college graduates are encouraged to apply! If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @cardoneventures.com. Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.