Office Assistant Jobs

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

What does an office assistant do?

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Resolve office-related malfunctions and respond to requests or issues
• Perform receptionist duties when needed
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Maintain trusting relationships with suppliers, customers and colleagues
• Coordinate with other departments to ensure compliance with established policies
• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner

Requirements and skills

• Excellent written and verbal communication skills
• Excellent organizational and time management skills
• Working knowledge of office equipment
• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Proficiency in MS Office
• Analytical abilities and aptitude in problem-solving
• Knowledge of “back-office” computer systems (ERP software)
• Thorough understanding of office management procedures