Office Assistant (General) Jobs

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Position Details
Job Code #:
JC-356373
Position #(s):
480-521-1441-005
480-521-1441-004
Working Title:
OFFICE ASSISTANT (GENERAL) - HIMD
Classification:
OFFICE ASSISTANT (GENERAL)
$2,786.00 - $3,488.00 A
$3,063.00 - $3,834.00 B
# of Positions:
2
Work Location:
Napa County
Job Type:
Permanent, Full Time
Facility:
Department of State Hospitals - Napa
Department Information
Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.
All Hospital Locations:
Effective October 1, 2021, in accordance with California Department of Public Health (CDPH) State Public Health Order of August 5, 2021, all workforce members in DSH state hospitals are required to be fully vaccinated with a COVID-19 vaccination regimen. Prior to your first day, you will be required to fill out a COVID-19 Vaccination Consent Form.
Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.

• If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.
• If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
• If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
• If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.

All State Hospital Locations:
Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.
Face Coverings
While working on-site, employees must follow current face covering guidance as issued by CDPH.
Department Website: http://www.dsh.ca.gov
And Duties
The Health Information Management Department (HIMD) has two full-time, permanent vacancies for Office Assistant (General) positions. These positions, under general supervision from the HIMD Director, is responsible for pulling and filing volumes of records; filing single and multiple documents; preparing documents for record destruction according to California retention guidelines; opening, sorting, and distributing mail; using basic office equipment such as copier, fax, telephone, computer, and printer; and providing excellent customer service to public and hospital staff.
Applications will be accepted until position is filled. Multiple cut-off dates are set for application submission: June 16, 2023 and July 14 2023. Applications received after a cut-off date will be processed for the next cut-off date listed.
All applications, regardless of the type of eligibility, must meet the minimum qualifications of the classification.
To ensure that your application will be considered for this recruitment the following items are required:

• You must complete the STD.678 Application in its entirety and include, “ Office Assistant (General), JC-356373” in the “Job Title(s)” section of the application.
• Duties performed, supervisor names and phone numbers must be completed on the STD.678 - Incomplete applications will not be considered.
• Resumes will not be accepted in lieu of information provided on the STD.678.

You will find additional information about the job in the Duty Statement .
Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

***Due to the Governor’s State of Emergency most staff are teleworking. While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.***
Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.
NOTE: Please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.
Appointment is subject to the provisions of the SROA process: SROA/SURPLUS/ REEMPLOYMENT candidates are encouraged to apply and must attach a copy of their status letter in order to be considered.
Interested applicants who wish to mail their application must submit: a completed Standard State Application (Form STD. 678) with an original signature, to the contact/address listed below. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.
Applicants must submit the required documents in order to be considered for this position.
Failure to complete the STD 678 in its entirety may result in disqualification, resume does not take the place of the STD 678.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals
Attn: Jennifer Almendra
1215 O Street, MS 17
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals
Kimberly Silva-Sole
2100 Napa/Vallejo Hwy.
Napa , CA 94558
Located in R Ward
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.