Office Assistant 1 - Vacancy Id #130071

Minimum Qualifications
70.1 TRANSFER QUALIFICATIONS
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher eligible for transfer and determined to be similar by Civil Service.
55 B/C Qualifications
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are: There are no minimum education or experience requirements.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Processing Unit
Duties Description
The Office Assistant 1 duties will include but are not limited to the following:

• Perform other clerical tasks as needed
• Assist with records retention
• Distribute internal mail
• Process requests to certify documentation for use in other countries (Apostille)
• Maintain licensing files
• Prepare certified copies of application records
• Assist in searching records for preparation of license histories and certifications

Application Audit Unit
The Office Assistant 1 duties will include but are not limited to the following:

• Print, sort and file an average of 175 criminal records and arrest notifications received daily from the Division of Criminal Justice Services
• Prepare and mail requests for documentation and denial letters to license applicants
• Answer phone calls directed to the unit from the public and departmental employees and provide accurate information
• Perform other clerical tasks as needed
• Open incoming mail and distribute accordingly

Revenue Unit
The Office Assistant 1 duties will include but are not limited to the following:

• Assist in the reconciliation of cash reports
• Process refund requests
• Process insufficient payments
• Perform other clerical tasks as needed
• Distribute internal mail
• Assist with records retention
• Assign cash numbers to payment instruments and application forms

Additional Comments
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to [email protected].
Applications Due: 05/17/23
Notes on Applying: Please submit a resume and cover letter detailing education and experience by the application deadline. Please also include the Title, Location, and Vacancy ID#.