National Administrative And Human Resources Officer

Context:

Under the direct supervision of the Chief of Mission in Washington, DC and in close collaboration with the Panama Administrative Center (PAC), the National Administrative and Human Resources Officer will be responsible and accountable for managing the human resources and administrative functions of the Mission.

Core Functions/Responsibilities:

1. Coordinate and monitor the Human Resources Management in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities in the office.

2. Verify all Human Resources processes and actions for conformity with relevant IOM policies and procedures. Ensure that Human Resources processes and procedures remain consistent with relevant IOM policies and procedures.

3. Assist in implementing effective administrative procedures and internal controls; review audit recommendations on Human Resources matters and coordinate and implement them.

4. Monitor effective administration of PRISM Human Resources modules; oversee and validate data recorded in PRISM and carry-out assigned roles with accuracy and timeliness.

5. Monitor and facilitate timely implementation of the Staff Evaluation System (SES);encourage and guide staff and managers for completion of the process within the deadlines.

6. Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources issues.

7. Work with supervisors on interpretation and application of Human Resources policies and instructions.

8. Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.

9. Coordinate with the Regional Office, Administrative Center in Panama and Human Resources Management in Geneva on a range of different Human Resources issues.

10. Responsible for the organization and coordination of the office operations and procedures to ensure organizational effectiveness and efficiency in the mission;

11. Liaise with other UN agencies with regards to HR best practices and techniques that can be applicable to the needs of the Country Office;

12. Provide support to the suboffice on HR matters as needed;

13. Guide, train and supervise the work of the Human Resources and Administrative Assistant;

14. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience; or,

• Master’s degree in above or related field. Experience

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;

• Knowledge of Human Resources policies, rules and regulations;

• Previous experience in SAP is a distinct advantage.

Skills

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;

• Attention to detail, ability to organize paperwork in a methodical way;

• Discreet, details and clients-oriented, patient and willingness to learn new things;

Languages

For this position, fluency in English is required. Working knowledge of Spanish is desirable.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values- all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies:

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment.

How to apply:

Interested candidates are invited to submit their CV and cover letter saved IN ONE CONSOLIDATED PDF Document and labeled accordingly (i.e., DOE, John – Application to position VN10-2023-12- National Administrative and Human Resources Officer) by 31 August 2023 midnight EST at the latest, referring to this advertisement in the subject line to [email protected].

• Proof of COVID-19 vaccination is required.

• Please be advised that this is a National Officer position and as such only U.S. Nationals will be considered.

• Only shortlisted candidates will be contacted.

• No late applications will be accepted.

Posting period: From 1 to 31 August 2023