Administrative Assistant Ii-Family Life & Human Development

The Administrative Assistant II position serves as primary support to the FLHD department and assists in clerical and administrative tasks as assigned. The position also serves the College of Education and Human Development as the main receptionist to greet the public and work with students.
Date of first consideration: 09/08/2023
Duties And Responsibilities

• Provide administrative support to the department, including event planning, coordinating and taking minutes at departmental meetings, maintaining department supply inventory, and file/form management. Ensure university policies and procedures are followed.
• Make travel arrangements such as booking flights; pay for hotels and other arrangements. Fill out travel requests and expense reports.
• Hire, supervise, and train FLHD Teaching Assistants.
• Maintain FLHD social media pages.
• Compile and organize enrollment data daily and help create faculty load schedules every semester, including assisting the department chair in schedule preparation.
• Assist students as well as FLHD and SW faculty with the field placement process.
• Purchase classroom and office supplies, lunches for department meetings, and items needed for student events.
• Other duties as assigned.
• Create copies, update displays, dept. brochures and websites as needed.
• Warmly greet and provide accurate information to persons entering the office or contacting the office over the phone or through email.

Minimum Qualifications
Education and Experience Requirements:

• Reliable transportation.
• Relate to and interact well with both students and community partners.
• Proficiency with computers, both windows and apple products.
• Associate degree in a related field.
• Effective relationship skills.
• Two years of administrative assistant experience.
• Attention to detail, excellent communication skills and organization.

Preferred Qualifications

• Knowledge of appropriate software including: Microsoft Word, Excel, Microsoft PowerPoint, OneDrive, Google Drive, and Adobe Acrobat, Banner, Argos, and Astra.
• Bachelor's degree in a related field.

Documents Needed To Apply

• Resume
• 3 letters of recommendation
• Cover Letter

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.
Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.
Job Posted by ApplicantPro