Meeting Event Planner Jobs

Job Title: Meeting/Event Planner

Job Type: Contract

Site Type: Remote

Duration: 6 Months

Job Overview:

As our company continues its growth as a distributed company, in-person and hybrid gatherings are a focal point for driving connection and belonging within our teams. The Internal Gatherings team will help guide our Managers/Leaders to plan impactful in-person gatherings of their teams. This role will utilize an event framework to help a high volume of teams easily plan and execute their gatherings, allowing company leaders to customize aspects of their team's gatherings while following a standard template.

Job Responsibilities:

• Partner with cross-functional team leadership (i.e. Workplace Manager, Corporate Real Estate, Building Operations) to understand operational roles and responsibilities in support of the company’s team gatherings
• Track and manage the overall budget for each internal gathering to ensure budget requirements are met as each team gathering is planned
• Partner with the Internal Gatherings Manager to understand business strategy and framework for internal team gatherings
• As an event approaches, coordinate and hand off the event contact to the company’s Workplace Team to ensure they receive the on-the-ground support they need during their on-site days
• Manage information in an attendee-facing application that the company uses to provide attendees with information and updates on their team’s gathering
• Perform intake with company managers/leaders to capture information on their event needs such as size, location preferences, and customization selections allowed within the internal events framework
• Act as a resource for team gathering hosts during the planning phase to answer questions about process, offerings, roles & responsibilities, and budgets
• Coordinate with a variety of internal teams (i.e. Assistants, Travel & Expense, Workplace Team, etc.) to ensure that the event agenda, space needs, meals/events, SWAG, etc. are planned according to deadlines set for each event

Job Requirements:

• Team player
• Strong organization, communication, and customer service skills
• High School Diploma or Associate's degree
• Proven track record of interfacing with clients in a customer-centric manner, helping to solve problems to make an enjoyable experience for customers
• 3-5 years of experience in event coordination, hospitality, or a similar role
• Ability to manage multiple events at once with attention to detail and ability to multitask in a fast-paced environment