Marketing Executive Assistant Jobs

Joining King’s Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you’re excited to rise with our team, come and join our `ohana!

The Executive Assistant of Marketing will provide sophisticated and diverse executive-level administrative support for the Chief Marketing Officer and Senior Marketing Leadership. The Marketing Executive Assistant will interact with a diverse mix of both internal and external contacts at all levels, handle details of a confidential and critical nature, and must function effectively in a fast-paced professional environment. Independent judgment is required to plan, prioritize, and coordinate a diversified workload, and recommend changes in office practices or procedures. At times, this role will serve as the Ambassador of the executive(s) being supported.

Job Requirements:

• Maintain executive workflow; keep executives apprised of relevant business matters; anticipate needs and de-conflict schedules as needed.
• Plan and execute all logistical aspects of executive meetings and events including securing internal or external meeting space, making meal arrangements, ensuring technology requirements.
• Maintains office supplies inventory by checking stock to resolve inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Manage executive calendar; schedule appointments and commitments to improve executive's work time while ensuring priorities are met.
• Arrange travel and provide clear and comprehensive travel/meeting details for executives and other designated department staff.
• Compose, proof, format and distribute internal and external correspondence.
• Prepares and processes executive expense reports.
• Maintain organizational confidence by keeping information confidential.
• Maintain organized filing systems (including electronic), ensuring records are kept in an organized and readily accessible manner.

Education And Experience

• Minimum of 5 years’ experience as an administrative assistant.
• Bachelor’s degree preferred, but not required

Skills And Abilities

• Proven track record to establish relationships and work with all levels of individuals internal and external to the organization.
• Demonstrated proficiency in administrative writing skills, reporting skills, supply management, scheduling, Microsoft Office Skills, PowerPoint, organization, time management, presentation skills, equipment maintenance, travel logistics, event planning, and verbal communication.
• Solid understanding of general business administration practices and procedures.
• Effective and proven project management skills

Annual Compensation Range: $66,000-$99,000 USD.

King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.