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Executive Assistant/Marketing Business Coordinator
Company | ServiceNow |
Address | Santa Clara, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | IT Services and IT Consulting |
Expires | 2023-06-02 |
Posted at | 11 months ago |
Company Description
- Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
- Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
- Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
- Submit and manage all help desk support requests for Sr. Directors as needed
- Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
- Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
- Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
- Expense management duties, which includes submitting expense reports and receipts in a timely manner
- Meeting minutes
- Help run staff meetings and off-sites
- Meeting and interview preparation.
- Handle all travel (flight, hotel, car) arrangements (domestic and international)
- Project work as needed to support each teams’ goals
- You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and
- Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
- 5+ years of administrative assistant experience
- Superior communication skills with the ability to work across all levels, internally and with agencies
- Ability to drive schedules and agendas with deeper understanding of context
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- Proactive, one step ahead work ethic, attitude and approach
- Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
- High level of confidentiality, discernment and judgment
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