Legal Staffing & Utilization Specialist

Legal Staffing & Utilization Specialist

New York, NY; Hong Kong

Summary

This role has a focus on legal resource allocation within the Legal Staffing & Utilization team.

The Legal Staffing & Utilization (LSU) Specialist is a member of the Global Legal Services department and reports to the Assistant Manager of Legal Staffing & Utilization. The LSU department is responsible for (a) the strategic staffing of our growing global group of lawyers, and (b) detailed analysis of firm productivity. This role is critical in the assessment of legal nuances and subsequent deployment of the right attorneys to our legal cases – a combination of analyzing legal needs and identifying those with the necessary experience to handle the work.

Responsibilities

• Effectively communicate case needs and manage attorney expectations regarding their workload
• Maintain up-to-date knowledge of firm legal products and how they overlap with attorney expertise to ensure nuanced staffing on cases
• Maintain data accuracy across a variety of platforms (3E/Elite, Intapp Matter Team Manager, Excel) for purposes of tracking legal staffing needs and activity levels that dovetail into crucial client financial projections
• Work cross-functionally with the Attorney Development and Strategy departments to successfully staff attorneys and provide metrics for their professional development needs
• Prepare informed staffing proposals and communicate workload expectations with attorneys and senior leadership
• Routinely check in with attorneys regarding their casework and potential new assignments
• Prepare critical staffing analysis materials for regular Partner and management meetings
• Coordinate orientation sessions and prepare for ad hoc meetings with new partners and associates
• Actively assess and analyze attorney workloads, experience, interests, feedback, and availability to effectively staff them on matters
• Collaborate with system managers (3E, Handshake) to identify opportunities for efficiencies in LS&U operations

Qualifications

• Experience with 3E/Elite is a plus
• Strong organization, prioritization, and multi-tasking skills in a fast paced, high pressure environment
• 3-5 years in a professional services organization; legal industry preferred
• Ability to effectively assess multiple criteria and competing legal needs to accurately staff attorneys
• Ability to collect, organize, analyze and efficiently present significant amounts of information
• B.A. or B.S. degree required
• Highly adaptable to a fluid and ever-changing work environment
• Demonstrate a strong work ethic and self-motivation with a desire to take initiative
• Proactively follow through and demonstrate ability to anticipate and address business needs
• Strong proficiency in MS Excel required
• Possess strong analytical skills with exceptional attention to details and accuracy
• Possess excellent communication (written and verbal) and interpersonal skills, with an ability to exercise a high degree of professionalism, diplomacy, and confidentiality in interactions with all levels of the organization

Compensation

At the time of posting, the salary range for this role in New York is $70,000 - $90,000. This range is based on a full-time work schedule. Other compensation may include an annual discretionary bonus.

The successful candidate’s actual salary will be determined based on permissible, non-discriminatory factors, including but not limited to relevant experience, qualifications, licensure/certifications, training, skills, and market data.