Legal Office Assistant Jobs

Come explore the Power of Possibility with a career at SPS!

We have an excellent opportunity for an experienced Legal Office Assistant to come grow with our team in Boston MA! This full-time position is ideal for someone with 2+ years of relevant legal office experience looking for a stable place to work, learn, and develop. We are a cross functional team looking for someone eager to make a lasting contribution!

SPS offers a competitive benefits package including offerings of: paid time off, paid holidays, medical, dental, vision, legal and life insurance, transit program, referral bonuses, pet insurance, EAP, tuition discounts, and a 401K with company match.

Schedule: Typically Monday - Friday, 8:30AM-5PM

What you will be doing:

• Welcome guests, receive and catalog guest information, orient new clients, and provide answers to inquiries.
• Perform administrative duties on an ad hoc basis.
• Ensure reception area is kept neat, professional, and clean.
• May supporting the onsite business centers, which may include: office supply ordering & stocking, copy/print, conference room setup up, pantry inventory, or light facilities, or and mail.
• Respond to all requests in a courteous, professional manner at all times. Via in person, phone, email, or online communications.

What we need from you:

• The capability to use/learn technologies used in a legal setting for email communications, Event Management Systems (EMS), document processing, printing, and scheduling such as: handheld scanners, Adobe/Word, email, professional messaging (Teams, Slack, Google). Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, etc) preferred.
• Flexibility to adjust schedule for planned and unplanned overtime.
• An ability to be bright, articulate, with a neat and professional appearance.
• 2+ year experience in administrative or office services in a legal setting. Experience includes reception, switchboard, maintaining conference rooms & visitor offices, hospitality and pantry support, mail, and litigation copy.
• An ability to be bright, articulate, and neat in appearance.
• A positive and professional appearance and attitude with a willingness to go above and beyond with an ability to switch priorities quickly.
• Ability to handle physical duties (carrying and/or moving 40lbs) associated with the job - lifting, bending, etc.
• To be able to work both independently and in a team setting successfully.

About Us

SPS is a global outsourcing organization that offers both business and document processing services. Our clients are Fortune 500 companies in sectors such as advertising, investment banking, corporate, fashion, finance, law, and other professional services SPS operates in more than 15 countries worldwide providing specialized workplace support functions in areas such as Administrative, Information Technology, Mailroom, Document Production, and other Guest Services.

SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that leads to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity, and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by law.

This job posting is a snapshot and not designed to cover all duties assigned to this position.

A full job description can be found on our company website.

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=90498&clientkey=29DED34D8C1585D699D2FF7B341E8CA4