Legal Administrative Assistant Jobs

Overview

McGuireWoods LLP has an opening for a Practice Assistant/Legal Administrative Assistant in our D.C. office. The Practice Assistant will support with assisting attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects. The ideal candidate will have experience working in both litigation and corporate practice groups.

McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit www.mcguirewoods.com . California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.

Responsibilities

• Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
• Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes.
• Prepares legal documents and correspondence from draft.
• Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures.
• Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence.
• Prepare and submit expenses and invoices for payment and submit check requests as needed.

Qualifications

• Excellent planning and organizational skills.
• Requires high school diploma or GED (Bachelor’s degree preferred) and three to five years of legal experience or an equivalent combination of education and experience.
• Experience e-filing in both state and federal courts is a must.
• Proficient in Word, Excel, Outlook and Elite/Intapp (or other comparable time entry software)

Have more questions? Connect with a recruiter directly.

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